The Program Manager provides administrative and programmatic leadership for the Molecular Physiology and Biophysics (MP&B) Graduate Program (Ph.D.) and the Pharmacology Graduate Program (Ph.D.). The role manages the day to day operations of the two programs. Responsibilities include planning, coordinating and executing various activities to support faculty leadership, working directly with the two Program Directors. The person in this role will execute administrative and business procedures and will be a key resource to current and prospective students.
This position reports directly to the Directors of Graduate Studies on a weekly basis to discuss the management of the studies in the program throughout the academic year.
Duties and Responsibilities
Directs long-range strategic planning for the event or program/service, including the setting of goals and objectives. Also manages the day to day operations of the event or program/service.
Develops long range strategic plans, goals and objectives in accordance with mission of the event or program/service, the institution and other stakeholders.
Determines the content and details of the event or program/service.
Creates and implements policies and procedures affecting the event or program/service. e.g., students transferring to Master's Program,
Oversees the collection, compilation, and analysis of program activity data against goals, objectives and timelines. e.g., SACS forms and annual reporting
Develops and implements improvements to the event or program/service.
Creation and maintenance of various databases (e.g., SACS forms, student, dissertation defenses, student presentation records)
Researches trends and implements strategies to promote continued improvements, growth and expansion of the event or program/service.
Develops, manages and implements public relations efforts for the event or program/service.
Manages the dissemination of news and information about the event or program/service to relevant audiences internally and externally.
Provides information on the program in response to inquiries from the media, the general public, faculty, staff, students, educators and other audiences.
Oversees the planning and execution of the event or program/service.
Oversees the development of the overall logistical plan necessary to successfully carry out the event or program/service.
Provides technical and/or professional leadership in the execution of day-to-day program/project activities.
Writes specifications, negotiates and monitors agreements for the procurement of services, supplies and equipment, according to University Purchasing policies and guidelines.
Assures compliance with applicable institutional, state and federal policies, regulations and laws.
Provides guidance on the appropriate documentation of the event or program/service to ensure compliance with Vanderbilt policies and procedures, as well as those of the funding source, if external.
Develops, writes, and presents comprehensive statistical and narrative program reports.
Designs, implements, and manages financial development of the event or program/service.
Oversees financial well-being of the event or program/service by analyzing cost effectiveness and exercising cost controls.
Approves and monitors budget expenditures.
Provides direction and oversight for fund raising activities and events.
May write grant and contract proposals to develop funding sources.
Manages students and volunteers supporting the event or program/service.
Coordinates or provides for the training of students as needed.
Assigns and reviews the work of direct reports and other staff supporting the program.
Provides constructive performance feedback to students, and mentors as appropriate.
May assist in writing grant proposals based upon established guidelines.
Prepares information for progress reports and submits to funding source and/or Program Director.
Profile of an Ideal Candidate
Education Required: Bachelor's
Required time in field previous to employment: 3 Year(s)
The successful candidate will possess extraordinary attention to detail, have the ability to manage multiple projects simultaneously while remaining helpful and courteous, be extremely organized, be efficient and detail oriented, and be a team player and self-starter.
The candidate should possess excellent communication and interpersonal skills and be able to think and function independently.
Successful candidates will have solid writing and editing skills as well as facility with Office software, website design, and marketing.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 2000119
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.