1) The Coordinator performs complex and diverse responsibilities in support of the Outreach & Volunteer Engagement Team, which includes Alumni Relations, Events and Outreach.
2) S/he assists in the planning and execution of numerous events including Alumni Council and subcommittee meetings, staff retreats, lectures, donor lunches and check presentations.
3) S/he will support the Events and Outreach team by maintaining event team resources (i.e. toolkits and vendor contact information), tracking RSVPâ™s, completing follow-up and confirmation calls/emails, preparing invitation and mailing lists, and coordinating faculty/speaker availability. In addition, s/he will maintain a calendar of events and coordinate event preparation meetings.
4) S/he will support the Alumni Relations team by handling Alumni Council and ad hoc committees meeting logistics, including meeting set-up, drafting and distributing meeting invitations, handling RSVPs, taking minutes and assisting members with travel planning.
5) With oversight from the Assistant Director of Alumni Relations, the Coordinator provides excellent customer service and problem solving for alumni and donors including: answering phone lines, responding to email, handling gift and registration exceptions.
6) S/he prepares post event reports, executive summaries and audits to help track the ROI and outcomes of each event. This includes managing data updates to CRM software, such as event attendance, special handling tags, prospect assignments, qualification data etc.
1) Ability to work on multiple projects simultaneously, set priorities, and meet deadlines 2) Ability to work well within a team of highly motivated individuals 3) Outstanding interpersonal and communications skills characterized by the ability to write well with a strong commitment to customer service 4) Excellent diplomatic skills 5) Ability to maintain confidentiality 6) Ability to learn and manipulate databases 7) Ability to attend and help with weekend and evening events 8) Ability and willingness to travel
1) A bachelorâ™s degree or higher
1) A minimum of one year of experience in development or a related service-oriented field
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR07676
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.