Position Location: Dupont Circle, Washington DC 20036
Position Summary The Academic Program Assistant for Korea Studies is part of the Asia Program office and supports the Korea Studies Program as part of a small team supporting four regional programs (Japan, Korea, South Asia and Southeast Asia.
Primary duties and responsibilities:
The Academic Program Assistant reports to the Senior Faculty Lead for Korea Studies and supports 1) core administrative functions of the Korea Studies Program while 2) helping build and support a broader Asia program infrastructure which includes events, stakeholder outreach and database management.
Core program and administrative functions include but are not restricted to:
Office management and support as a primary point of contact, including answering phones, receiving mail and responding to internal and external inquiries.
Academic and administrative support for faculty members and students in the Korea Studies Program; support for three additional programs as requested. Helps coordinate at beginning of each semester, helps advertise courses through social media, other venues.
Provides budget support for major grants related to Korea Studies, working with the program to establish financial system to track expenditures and ensuring expenditures are in grant compliance. Maintain and update required related financial files, reviews monthly expenditure reports with faculty lead. Working with the program and budget office, coordinate, assist in drafting annual reports to funder.
Review monthly financial reports for expenditures, coordinating with SAIS Finance team.
Provide bilingual support with Korean partners and stakeholders, including translation/interpretation, emails and newsletters and other types of internal and external communications as needed.
In coordination with Asia program, supports social media and other internal communications and external stakeholder outreach. Updates Korea Studies Program webpage content, and informational and promotional materials for student recruitment.
In coordination with Asia Program efforts, updates and maintains contacts and events databases.
Supports conferences, meetings and events, including drafting invitations, handling room reservations, tracking RSVPs, coordinating room set up, advertising, organizing catering and technical AV/VTC support as needed, and staffing events.
Coordinates domestic and international travel arrangements. Provides administrative and substantive support for Korea Studies student study trip, as requested.
Other Administrative Support
Helps onboard Korea Studies visiting fellows, faculty members, research assistants and student workers.
Supports the financial aid and admissions processes, as requested.
Supporting students: perform credit audits for concentrators each semester, helps administer and support internship program and related issues.
Other duties as assigned
High School Diploma/GED.
Two years office/clerical experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Fluency in Korean Language
Bachelor’s degree preferred.
Proficiency in business software systems such as SAP and Concur is strongly preferred.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Internal Number: 24536-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.