At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: December 30, 2019
As part of the Division of Equity & Inclusion, the Center for Educational Partnerships (CEP) is the primary unit on the UC Berkeley campus charged with developing and implementing strategies to improve academic preparation, expand educational opportunities, and ensure access to higher education for low-income and educationally-disadvantaged students. Working in partnership with California schools and communities, CEP's eleven programs provide services at more than 125 schools and 68 California community colleges each year, supporting well over 70,000 students annually.
As one of CEP's programs, the Destination College Advising Corps (DCAC) prepares students for admission to the University of California and other colleges and universities by offering intensive academic enrichment and college preparation opportunities, college advising and mentoring, and guiding students and their families through the college application and admission process. Direct services include the placement of College Advising Fellows into partner schools to provide academic advising, test preparation, financial aid workshops, and the dissemination of information to students, families and communities on the benefits of post-secondary education.
The Project Policy Analyst (PPA) reports to and receives written and verbal assignments from the Director and Deputy Director of the DCAC Program. The Project Policy Analyst is expected to perform assignments with autonomy relying on his/her expertise to ensure the best results. The critical nature of this position rests in the ability to analyze issues and policies, coordinate program activities appropriately while working with a moderately high degree of independence under the pressure of multiple projects, changing priorities, and short time lines. Regular communication and consultation with the DCAC Deputy Director and Director are expected.
The PPA must also maintain close communication -- with College Advising Fellows and Regional Managers in DCAC, College Advising Corps staff, and other CEP and educational equity program staff -- and, therefore, must possess interpersonal skills to interact and communicate effectively (verbally and in writing) with a diverse population. The PPA represents DCAC, demonstrating good public relations with community partners, staff, advisers, campus contacts, and the general public.
The Project Policy Analyst position exists to provide specialized tasks and functions integral to the operations of DCAC and its mission. Tasks include: negotiating recruitment projects, policy analysis (especially in the areas of human resources and capital management), supporting programming efforts and training projects, cross-program and internal communications, meeting agendas and materials, and acting as first-contact/liaison with district and community partners. The PPA maintains DCAC's online presence and print publications to enhance its visibility, promote its services and impact. The PPA is also responsible for research and analysis of trainings and events, event planning/coordination, assisting with fundraising/development projects and donor relations, as well as preparing briefs of varied subjects and relevant issues. In working with personal information, the PPA develops and manages efficient models to privately and effectively manage the data of project participants and college advisers. The PPA will also assign tasks to work study student staff and interns to assist with office tasks and data entry.
RESEARCH, ANALYSIS AND IMPLEMENTATION
Researches, plans, and implements a variety of projects, events and activities, including: college adviser recruitment, training sessions, meetings and conferences (e.g. annual sponsor symposium) and other professional learning opportunities for College Advising Fellows and DCAC staff.
Research current recruitment and hiring trends and develop recruitment strategy to obtain, interview and onboard applications for the DCAC College Advising Fellowship. Analyze and modify recruitment process, including advertising, communications, acceptance of applications, coordinating and interviewing College Advising Fellows.
Maintains relationship with HR Partner to understand new protocols and develop process for onboarding College Advising Fellows. Organize onboarding of College Advising Fellows to ensure and advise their rights and responsibilities, and timely access to UC systems.
Manages performance review process for College Advising Fellows by working with regional manager team to ensure that protocols and policies are followed, deadlines are met, and feedback forms are submitted and filed.
Establishes and maintains a functional network of partners including other institutions of higher education, UC Berkeley student organizations, external community-based organizations and community leaders to recruit high quality candidates for the College Advising Fellow positions.
Coordinates College Adviser Fellow exit process, including completion/submission of continuing or discontinuing fellowship participation letters.
Provides a variety of analytical duties in support of a function, program and/or organizational unit.
Participates in administrative policy and program planning/development. Advises Director and Deputy Director on development of and compliance with policies and procedures and program management.
Provides purchasing, procurement and reimbursement support for College Advising Fellows and DCAC staff. Utilizes and reconciles corporate credit card to purchase supplies, materials, catering and technology for trainings, staff events, meetings and conferences. Procures supplies for program's school sites, adviser/student events, and regional meetings.
Maintains internal budget tracking system and reviews expenditures and general expenses for accuracy and alignment with budget guidelines/restrictions.
Works with the CEP Finance and Operations Manager to track status of business agreement and certificates of insurance for school sites and community partners.
Research and analysis of venues for meetings and group travel for events for attendance to mandated events, such as annual symposium and college preparation events hosted by UC partners. Maintains relationships with higher education institutions and community entities for the purpose of event planning, facility rentals, etc.
Provides general support to the Director and Deputy Director to ensure the smooth operation of the DCAC program, such as helping prepare yearly training materials and schedule, as well as arranging for outside experts and speakers.
Attends the College Adviser Fellow Advisory Board meetings and supports their planning and implementation of events.
Serves as a Liaison between DCAC and DCAA
Develops a year-round comprehensive communication program and reports, including materials (such as a monthly newsletter) and activities that engage College Advising Fellows and DCAC staff's interests and needs.
Prepares GRACE (DCAC Database) data reports and conducts analysis on Advisers progress towards meeting service requirements and service outcomes at partner school sites.
Creates Alumni tracker and gathers data on College Adviser Fellow Alumni to assess DCAC Fellowship impact on career and graduate education outcomes.
Supports tracking on DCAC high school student alumni and develops alumni engagement plan.
MEDIA RELATIONS AND PUBLICATIONS
Coordinates marketing activities that support information dissemination about the program through its website, social media and other communication vehicles. Maintains online presence and update paper publications to enhance DCAC's visibility and promote its impact and program outcomes.
Maintains a functional network of partners including other institutions of higher education, UC Berkeley student organizations, external community-based organizations and community leaders to recruit high quality candidates for the College Advising Fellow positions.
Develops fundraising and development (Big Give) plan in collaboration with Director and Deputy Director and completes corresponding tasks that may involve meeting attendance, website development, branding, and marketing.
Responsible for administering program communication, agendas, meetings, minutes, and follow-up.
Maintain program files, calendar, meeting agendas and minutes. Responsible for organizing program documents and materials on Berkeley Box.
Using subject matter knowledge, collects and prepares information for use in discussions, meetings of high-level management and external constituents.
Participates in conferences, workshops, conventions, and meetings with program stakeholders. Provides reports, calendar of activities, special events, and full range of information vital to keeping stakeholders informed about the programs.
Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals.
Delegates tasks to student support staff, as needed.
Attends regional meetings/trainings, as needed.
Working knowledge of common campus-specific and other computer application programs or the ability to learn.
Solid technology and computer skills with demonstrated experience with database software, website design and maintenance, and office desktop publishing. Demonstrated experience using software including Microsoft Office-Excel, Word, and PowerPoint; Adobe Creative SuiteInDesign, Photoshop, Illustrator, and Drupal or other CMS.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid ability to multi-task with demanding timeframes in a variety of settings and to maintain a professional demeanor at all times.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
Basic knowledge of college access programming and educational equity issues in K-12 and higher education.
Solid ability to analyze, track, and project data and budget trends.
Social media expertise.
Knowledge of University processes, procedures, rules and regulations or the ability to learn.
Skills in service orientation, active listening and critical thinking.
Problem identification abilities and reasoning skills.
Ability to work independently and as a team member, and to set and meet deadlines, and take the initiative to define and execute tasks.
Ability and willingness to work evenings, weekends.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
A valid driver's license and DMV check for driving record is required.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.