Essential Functions: Job PurposeResponsible for planning, organizing and coordinating Development and Alumni Affairs events, Presidential and Institutional Events, and other university and non-university events as assigned by the Events Manager(s), and/or the Senior Director of Special Events & Services. Responsible for customer service, budget and contract development, planning, execution, billing and audit processes for assigned events. Provide on-site coordination and supervision of all aspects of event production where required. Supervise support staff and temporary event staff, as required on a per event basis. Reports to the Events Manager.Essential FunctionsWork collaboratively with clients to plan, organize and implement events on and off-campus that promote the goals, values and mission of Wayne State University and support the solicitation and cultivation of donors. Work collaboratively with the Office of the President to plan, develop, coordinate, and implement events for assigned Presidential and Institutional events and activities. Ensure event client compliance with contract and budgetary requirements. Develop event plans, schedule and track timelines, milestones and deliverables; estimate resources, manage changes in event scope. Draft and submit budget proposals, and recommend subsequent budget changes where necessary. Act as liaison with stakeholders. Effectively communicate and manage expectations with team members and stakeholders; identify and resolve issues and conflicts as necessary. Develop and deliver progress reports, proposals, requirement documentation, and presentations. Provide onsite coordination and event management of events. Monitor compliance of all events with contract and budgetary requirements.Routinely interact with event clients to determine highest priorities. Tailor products and services to meet needs of the client. Network effectively with a wide array of campus service providers and off campus vendors to ensure that venues, programs and services are provided in a competitive, competent and efficient manner. Arrange for client site visits and coordinate on and off-campus services and venue staff as needed. Ensure products and services from campus departments and off campus vendors are secured and accurately documented. Create and update documentation, including log sheets, financial reviews, production schedules, cost summaries and event budgets on a regular basis. Provide assistance to office in receiving telephone calls and other inquiries. Assist with development of departmental strategic plans, customer surveys, action plans and performance metrics. Perform other duties as assigned
Qualifications: Education Graduation from an accredited college or university with a degree in marketing, hospitality, business administration or related field or equivalent combination of education and experience.Experience Minimum of two years' experience planning multifaceted events required including experience supervising installation and strike of event equipment and structures, including (but not limited to) tables, chairs, tenting, staging and audio visual equipment. First-hand experience creating event estimates and/or budgets, experience working with event equipment vendors and service providers, and on-site event operation coordination.Valid Michigan Driver's License. Preferred: Experience in a university or corporate environment.
Internal Number: 76_207291
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.