ABOUT THE POSITION: Reporting to the Chief Operating Officer, the Clerk of the Boards plans, develops, coordinates, and manages the activities of staff engaged in specialized and responsible ministerial, and staff support functions for South Coast AQMD Governing Board and Hearing Board. This class is further characterized by the responsibility to perform extensive liaison and coordination responsibilities with Board members, South Coast AQMD personnel, the public, and representatives of a variety of public agencies and private organizations, and to act as custodian of official South Coast AQMD Hearing records. The Clerk of the Boards has a significant role in the hiring process for Hearing Board members and arranging training for new members. The Clerk of the Boards class is distinguished from the class of Senior Deputy Clerk in that the latter class performs the more specialized, difficult and responsible ministerial, and staff support functions and performs lead responsibilities over subordinate journey-level Hearing Board staff.
Application Deadline: December 3, 2019, 5:00 PM
EXAMPLE OF DUTIES: Plans, develops, coordinates, and manages, through subordinate lead personnel, the activities of staff engaged in specialized and responsible ministerial, and staff support functions for South Coast AQMD Governing and Hearing Boards; attends, monitors, and records the most complex and sensitive hearings, such as appeals and abatement hearings.
Monitors the coordination and scheduling of Governing and Hearing Board calendars, including public notification, the preparation and distribution of agendas, and the recording of Hearing Board proceedings; edits Finding and Decisions and Minute Orders prepared by staff, as required, to ensure accuracy, completeness, and adherence to South Coast AQMD rules and state regulations; reviews the most complex Hearing Board petitions for variances and provides technical guidance on the most difficult and sensitive issues and problems.
Interprets South Coast AQMD rules and regulations, California Health and Safety Codes, and Public Meeting laws to formulate recommendations for Hearing Board policies and procedures; plans, develops, and revises Hearing Board procedures and work methods to develop a more efficient operation and to ensure adherence to applicable rules, regulations, laws and codes; evaluates the efficiency of Hearing Board operations through the review of report and statistical data prepared by subordinate lead personnel.
Performs extensive liaison and coordination responsibilities with Board members, South Coast AQMD personnel, petitioners, a variety of public agencies, and private organizations to disseminate or obtain information; responds to difficult and complex procedural inquiries.
Acts as custodian of the files and ensures the accurate maintenance of South Coast AQMD's official records of hearings; coordinates the compilation and issuance of official transcripts, upon request.
Performs administrative and ministerial responsibilities such as administering and forwarding oaths to the Secretary of State and county officials; issues subpoenas and follow up for nonappearance, continuances, or ex parte emergencies.
Performs administrative and staff support functions for Hearing Board members including reviewing and typing a variety of documents, arranging meetings, making travel arrangements, and providing travel reimbursement; composes non-routine correspondence for own signature or signature of Hearing Board members.
Reviews and analyzes workloads and other statistical data required for budget and personnel planning; develops the budget and manages expenditures for the Hearing Board Office.
In addition to the minimum qualifications, the most competitive candidates will possess significant and directly related training and experience related to managing meeting agendas, taking minutes at administrative hearings, and performing similar functions. Additional desirable qualifications include knowledge of California hearing laws and legal procedures relating to hearings and board/committee meetings; and the ability to develop and recommend administrative policies and procedures, supervise clerical staff and administrative programs, and prepare documents and summary minutes relating to board and committee meetings.
- EITHER I -
EXPERIENCE: Two years of progressively responsible clerical supervisory/lead experience, one year of which must have been as a Senior Deputy Clerk.
- OR II -
EXPERIENCE: Three years of progressively responsible staff support experience, two years of which must have been as a Deputy Clerk/Transcriber or a Legal Secretary.
- OR III -
EXPERIENCE: Three years of progressively responsible administrative experience, two years of which must have been as a Secretary and included recording and transcribing minutes of meetings.
SUBSTITUTION: Completion of core courses from an accredited college or university with a major in secretarial science, office practices, business education or a closely related field may substitute for up to one year of the required, non-specialized experience on the basis of 18 semester (27 quarter) units for one year of experience.
KNOWLEDGE OF: South Coast AQMD operations, policies, and procedures; legal terminology, legal documents, reporting, recordkeeping, and staff support procedures relating to meetings of the Boards and other legislative or administrative boards and committees; the principles of supervision, training, and personnel management; business English including spelling, punctuation, grammar, and vocabulary to proofread and edit finished copy; modern office practices, standard office machines, and automated equipment; arithmetical computations required for recordkeeping purposes to compile budget or project costs.
ABILITY TO: Plan, develop, and coordinate the work of subordinate staff; communicate effectively and coordinate activities with a variety of South Coast AQMD staff, Board members, representatives of a variety of public agencies, private organizations, and the public; interpret and apply complex laws, rules, policies, and procedures to Hearing Board operations; analyze situations and develop effective measures to resolve operational and procedural problems; operate standard office machines including calculators, data entry terminals, microcomputers, and word processors.
SKILLS: Sufficient skills to type 45 words per minute
About South Coast Air Quality Management District
South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the nation. We serve a four-county region that includes all of Orange County, and parts of Los Angeles, Riverside and San Bernardino counties, home to approximately 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse and dedicated "Clean Air Team" of over 900 budgeted positions, an annual budget (FY 19-20) of 170.9 million, South Coast AQMD's mission is to protect public health from air pollution through a comprehensive program of planning, regulation, education, enforcement, compliance incentives, technical innovation, and promotion of public understanding of air quality issues.
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