1) Reporting to the Deputy Director for Academic and Curatorial Affairs (also Director of the Feitler Center for Academic Inquiry), the Academic Engagement Coordinator is responsible for providing administrative, communications, and logistical support for, and coordination of, the activities of the Feitler Center.
2) This position collaborates with staff in multiple Museum departments about areas of shared concern and responsibility, including the Assistant Curator for Academic Initiatives, the Manager of Family Programs and Student Engagement, the Associate Director of Communications, and the Assistant Director of Hospitality and Special Events.
3) Works extensively on student engagement as well as programs and events for university audiences that are linked to the Smart Museumâ™s collections, exhibitions, and new initiatives aligned with the mission of the Feitler Center for Academic Inquiry. Requires excellent communication and organizational skills. Experience with/knowledge about art and art history, university administration, student life, and museum pedagogy highly desirable.
4) Manage the office of the DDACA/Director of Feitler Center, with a strong focus on prioritization and efficiency.
Coordinate and schedule meetings, maintain the Directorâ™s calendar and update the Museumâ™s master calendar with Feitler Center events.
Manage communications with UChicago students and faculty, university partners, and Museum staff on behalf of the Center Director.
Manage the hiring and onboarding process for student interns
Make travel arrangements and develop itineraries for the Center Director and visitors.
Staff select meetings including curatorial and student engagement meetings; execute follow-up tasks on the Center Directorâ™s behalf.
Draft the Feitler Centerâ™s communications to UChicago students, faculty and University partners, not exclusive to but including email correspondence, letters, descriptions of programs, internships, fellowships, and events, in coordination with the Museumâ™s Communications, Public Practice, Development, and Exhibitions teams.
Process receipts and generate expense reports in the Universityâ™s GEMS system.
Manage Feitler Center and select Curatorial department budgets in Excel.
5)Coordinate with other Smart staff to foster an inclusive environment supporting positive social and learning experiences for UChicago students visiting or employed by the Smart Museum
Responsible for scheduling and maintaining calendars of meetings and events, drafting agendas and meeting materials, and providing logistical management of meetings and select events.
Serve as primary point of contact for UChicago students interested in engaging with the museum; manage student e-lists; circulate announcements
Manage application processes for Smart internships, fellowships, and other student opportunities of the Feitler Center
Coordinate and implement orientation sessions, lunches, and select events for Smart Museum student workers
Represent the Smart Museum at UChicago student orientations on campus
Occasional database research or Education Study Room monitoring
6) Plan, execute, and staff select Museum events originating with the staff of the Feitler Center for Academic Inquiry.
Unit Preferred Competencies:
1) Strong organizational and analytical skills required.Â 2) Demonstrated fluency in Microsoft Office products required.Â 3) Outstanding interpersonal and communications skills, characterized by the ability to listen, to speak, and to write well, with a strong commitment to customer service required. 4) Ability to manage confidential information with discretion and tact required. 5) Flexibility and adaptability to new programs in an emerging and changing environment required. 6) Willingness and ability to travel to campus and/or non-campus locations for museum business required.
7) Occasional weekend and evening events required.
1) Bachelor's degree or higher
1) Minimum three years of professional work experience in higher education, museum, non-profit arts sector, marketing, public relations, arts administration, or similar professional work experience
2) Experience working with university students or faculty
3) Previous experience in a university or similarly complex institution
4) A background related to the arts or higher education 5) Experience using a database
2) Cover Letter
3) Reference list
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR06956
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.