Reporting to the Associate Director, the Manager, Programs and Operations is responsible for the logistical planning and support of programs such as COSAS-sponsored events, conferences, lectures, and guest lectures; manages the website; implements the fellowship process; supports the Associate Director in short and long-term programmatic and administrative goals; and delegates work to student interns. The Manager works with the Local Business Center in Social Sciences and Humanities divisional staff to maintain day-to-day operations and with managing procurements of the COSAS budget.
1) Develops and maintains efficient systems and policies for internal communications collaborating with Committee-affiliated faculty, staff, students and other members of the University community. 2)Â Supports the Associate Director as needed in developing new funding proposals and grant reports, including analyzing data to show patterns that might support grant reporting, background foundation/agency research; coordinates with University offices and departments. 3) Manages all logistics for events including communications activities; manages student workersâ™ publicity/media development, including flyers, brochures, and pamphlets needed for events; coordinates the audio or video recordings of events if requested by guests; assists in the organization and staffing of COSAS events as needed.Â 4) Directs the ongoing development of the web presence of the center and committee, keeping the site updated. 5)Â Initiates financial disbursements and procurement, working closely with the SSD Local Business Center; manages regularized maintenance of office equipment and keeps all machines functioning and stocked. 6)Â Manages the student fellowship online application process.Â 7)Â Serves as first point of contact for inquiries to the Committee.Â 8)Â Manages daily office operations and performs bulk of administrative duties, directly or by training and managing student workers; oversees hr-related activities for students workers. Â
1) Respond clearly and knowledgeably to inquiries about the Committee and related University of Chicago international programs.Â 2) Maintain positive relationships and communications with all Committee-affiliated constituencies, especially to schedule collaborative events. 3) Proficiency in word processing, spreadsheet and database programs. 4)Â Write clearly and succinctly. 5) Excellent proofreading and editing skills. Â 6)Â Good organizational and human relations skills. 7)Â Collaborate well and supportively in a small staff, fast-paced environment. 8) Properly identify and adjust priorities while executing multiple tasks simultaneously. 9) Carry out roles and responsibilities to the fullest and within the goals of the Committee. 10) Handle sensitive and confidential information with tact and discretion. 11) Flexibility to adapt to organizational changes and willingness to continue professional training. 12) Proficiency in a language from the south/southeast Asian region strongly. 13) Work occasional weekends and evenings. 14) Manage physical requirements needed to host events.
Education 1) Bachelorâ™s degree. 2) Substantive coursework in South Asian studies.
1) One year of office management. 2) Supervisory experience. 3) Maintain website content. 4) Conduct research-related activities in a humanistic or social scientific field. 5) Work in higher education.
Technical Knowledge or Skills
1) Analyze data to discover patterns which would enhance the mission of the Committee. Â
1) Letter of Interest in this Position 2)Â Resume 3)Â Reference Contact Information 4) Provide a response to the following: Â What do you think is the most important trait to have in a work environment, and why? Â Please provide examples/scenarios to support your argument. Â
NOTE: Â When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application. Â
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