Stanford | UNDERGRADUATE ADMISSION, FINANCIAL AID AND
VISITOR INFORMATION SERVICES
Job Code: 4371
Job Grade: F
FTE: 100%, Non-exempt
Offices of Undergraduate Admission, Financial Aid and Visitor Information Services
The Central Administration Team - comprised of Customer Service/Public Relations, Human Resources, Budget/Finance, Technology, and Facilities Operations -- provides infrastructure support to the staff and visitors to the Offices of Undergraduate Admission, Financial Aid and Visitor Information Services and is committed to attaining the highest level of quality, reliability, excellence and integrity in its provision of its services.
The Central Administration Team seeks a Facilities Coordinator who, under the supervision of the Facilities Manager, will perform specialized, diverse work activities and coordinate solutions supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities for two buildings.
Your responsibilities include:
Providing assistance with: - Property operations maintenance and facilities issues in assigned building(s) and unit(s). - Initiating work requests and monitoring completion. - Coordinating and monitoring routine maintenance services completion (e.g., trash, custodial, security, confidential recycling, grounds, landscaping, mailroom equipment, etc.). - Condition assessments on appearance, equipment or troubleshooting (formulated by another group, FSM). - Implementing preventive maintenance plans. - Identifying, recommending and implementing building operations and process modifications to the facility for increased productivity and/or cost reduction. - Conference/huddle room coordination and maintenance; logistics (to avoid staff conflicts, events).
Handling property administration by completing tagging, data entry, inventory, and coordinating disposals; completing purchase orders, receiving and completing record keeping, tracking, information gathering and support for space allocation decision makers (e.g., furniture, computers, ergonomic equipment, and mailroom equipment).
Serving as backup for facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (e.g., lockdown, panic buttons and alarm systems), and assessing and changing access schedules.
Assisting with project coordination by: performing the assigned tasks within department projects; acting as backup project coordinator/liaison (limited to small, local projects); including their organization scheduling, and implementation.
(In collaboration with the Facilities Manager) correcting identified safety issues, conducting safety training and/or new employee facility orientation; and assisting with emergency preparedness, recovery and business continuity.
Assisting with communications services (network administration, desktop support, primary troubleshooting, and telephone liaison); provide updates, alerts, notifications to building occupants, including phones; and oversee mailing services, shipping and delivery.
Assisting with space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization.
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.
In addition, requirements include:
Associate degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience.
To be successful in this position, you will bring:
Interpersonal skills and mature judgment to interact effectively with a broad range of people, including vendors, both individually and in groups.
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Working knowledge of applications such as Excel, Word, and PowerPoint.
Experience working with internal and external vendors and services contracting.
Background knowledge of emergency preparedness plans and their implementation and property administration specific to PO tracking, receiving, and inventory control.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or auditing a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.