Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Prospect Management Analyst position reports to the Director of Prospect Management.� This person will be responsible for activities related to building and tracking individual gift officer caseloads and larger pools of prospects for specific fundraising initiatives.� This person will also monitor and track major gift solicitation activities and provide reporting and analysis for evaluating and projecting fundraising performance.� Attending Prospect Review Sessions, helping to develop strategies, documenting decisions and next actions, and entering associated data changes into ADIS will be additional responsibilities for this position.� The successful candidate will have experience working with large amounts of data, and possess strong analytical, communication, interpersonal, and organizational skills.
PRIMARY DUTIES & RESPONSIBILITIES:
Host face-to-face meetings with 30 to 40 gift officers and their managers to analyze and evaluate fundraiser performance and progress toward goals. In these meetings, the Prospect Management Analyst will present analysis, reports, and make informed recommendations concerning prospect assignments, capacity and inclination ratings, and prioritization in order to optimize portfolios and fundraiser performance. Following each meeting, the Prospect Management Analyst is responsible for recording agreed upon changes in ADIS.�
Design and create clear and concise reports using data from ADIS, Microsoft Office applications, and other analytical/reporting software such as IBM Cognos and Tableau, that provides data and analysis of individual caseloads to gift officers and of larger pools of prospects to Alumni and Development Programs’ leadership. The analysis will focus on short-term and long-term potential of assigned prospects, fundraiser activity with these prospects, and progress toward goals. These reports will be used in face-to-face meetings with approximately 120 gift officers and their managers conducted by a member of the Prospect Management staff.� Special emphasis will be placed on developing caseloads for newly hired gift officers and handling those of exiting gift officers.
Prepare for and participate in University-wide prospect review sessions, regularly held for each school and several specialized units, projects, geographic areas, and other constituents.� These meetings will involve deans, school and unit development directors, major gift officers, and other Alumni and Development staff members.� These are important, highly-confidential meetings to review key prospects and develop strategies for cultivation, solicitation and stewardship.� Responsible for helping to develop prospect strategies, disseminating results, action items, and updating prospect records following sessions.
Evaluate newly-identified prospects and recommend temporary staff coordinator assignments to Alumni and Development leadership.� Design and create reports to review fundraiser activity with these prospects against internal policies, consult with gift officers regarding assignments and ratings and ensure that information on progress/communication with these prospects is recorded in ADIS.
Team with the Director and other analysts to establish regular proposal review procedures and reports to evaluate all proposal activity recorded in ADIS against internal policies. Proposal activity is recorded by development officers into ADIS and is used to evaluate progress toward fundraising goals for fundraisers, schools, units, regions, and special projects, as well as evaluating fundraiser performance. The Prospect Management Analyst is responsible for reviewing proposals to identify missing information, duplicate proposals, and other errors. This review includes gathering information from gift officers and updating or deleting proposals as appropriate.
Perform other duties as assigned.
Knowledge and understanding of a wide range of principles, technical methods and practices of fundraising, including prospect management.
Knowledge of Washington University in St. Louis or the environment of a large research institution.
Demonstrated experience using analysis techniques and tools used to analyze and visualize complex data.
Public speaking experience.
The hiring range for this position is $44,987 - $55,000 annually.
Three years of professional work experience in development, alumni relations, non-profit management, marketing, public relations, sales or similar professional work experience.
Demonstrated experience interpreting data to inform business practices.
Demonstrated skill and knowledge of the technology tools available to Alumni and Development, including a CRM environment, Microsoft Outlook Word, Excel, and PowerPoint.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.
Experience writing for a business audience.
Ability to analyze and condense often complex and confidential information.
Ability to plan, coordinate, and manage multiple projects and competing priorities.
Ability to listen carefully, learn quickly and work effectively in a complex organization.
Ability to work independently.
Ability to manage confidential information with discretion and tact.
Flexibility and adaptability to new programs in an emerging and changing environment.
Strong organizational skills and the ability to meet deadlines.
Possess a strong work ethic, determination, energy, and be detail-oriented.
Possess customer service and a “can-do” attitude and be a team player with strong interpersonal skills.
Self-motivated and seek opportunities for professional development that will enhance job performance.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Alumni and Development Programs. The position is located at the West Campus Main Building. This position is for the Danforth Campus.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.