Under the direct supervision of the Program Manager or the Principal Investigator, the research data coordinator will be the key person who will interact with physician investigators, principal Investigators, program managers, and research coordinators, data analysts and programmers, to facilitate the collection and integration of data from multiple sources.
The Research Data Coordinator will perform data entry, curation and management of research data in Redcap (Research Electronic Data Capture), integrate and verify clinical data with environmental data and bio specimen information, conduct follow up phone calls as needed to study participants, or conduct confirmation emails with clinical staff for data verification. The individual will be responsible for the organization, entry, maintenance and accuracy of all participants’ research data in a timely and ongoing manner.
Specific duties & responsibilities:
Monitor data entry and recruitment activity:
Responsible for data entry, verification, maintenance and submission of clinical data for various disease groups.
Ensure the data quality within the data management system.
Maintains good working knowledge of all assigned protocols and reporting requirements.
Adheres to all protocol requirements to ensure the validity of the clinical research data.
May assist the principal investigator and/or program manager in defining information and plans required to accomplish goals of studies.
May help design and create protocol‑ specific data collection with assistance.
Confirms clinical relevant data points in databases for COPD and asthma participants.
Collects, enters and compiles clinical data from a variety of sources.
Ensures accuracy and timeliness of data so that information may be used by the Program Manager or Principal Investigator in presentations, reports and publication.
Monitoring and helping withrecruitment and screening of potential study participants according to protocol's inclusion and exclusion criteria; be knowledgeable of the protocol so that study activities are completed correctly and completely. Monitoring recruitment in service visits, community outreach, verifying subject eligibility and scheduling subjects for studies.
Maintain a log of eligible and non-eligible patients; request clarification from clinical and research staff if uncertainty regarding eligibility; promptly notify clinical and research staff of eligible patients.
Data quality and management using REDCap, electronic database and other computer software (ACCESS, Open specimen, etc):
Administer simple standardized surveys, clinical assessments and other data collection techniques to patients and their proxies’ in-person and via phone if necessary.
Perform data quality review and data cleaning tasks
Assist clinics with data entry problems
Design data entry screens using custom REDCap, Excel and web-based libraries
Develop and implement data validation rules
Prepare reports of data entry and clinic performance
Assist with web site maintenance, IT trouble shooting, coordinate with MNET if needed.
Perform routine data backup
Perform and oversee data audits comparing database with data collection instruments
Assist staff with computer and database tasks
Perform ad hoc data entry
Track and assess quality and completeness of data entry and abstraction; immediately raise potential concerns with supervisors.
Reports, internal communication, updates and other coordination
Generate graphs, funder reports, and scientific meeting presentations. Prepare manuscripts for publication.
Generate weekly reports of recruitment and retention progress, biweekly/monthly QC report of data collected at the clinic and home visits.
Regularly update clinical and research staff, verbally and in writing, of progress with job functions.
Report periodically progress and completion of tasks to R.P. Manager and PI, and request confirmation of priorities/timeline/deadlines.
Schedule, participate and organize weekly progress meetings of current research projects to report on recruitment progress, data entering and resolve problems, taking notes, minutes .and preparing agenda for next meetings.
Communicate effectively and cooperate with both clinical and research who are directly and indirectly involved in the project in order to achieve project goals in an efficient and effective manner.
Able to prioritize and work on multiple tasks with concurrent deadlines and utilize good time management.
Meets regularly with Principal Investigator, Research Supervisor, and Research Program Manager to review data accuracy and overall database progress.
Prepares reports on individual patients or the study as required by the principal investigators and/or external agencies.
Enters patient demographic and clinical data into institutional database as required.
Responds in a timely manner to special projects or queries related to the data.
Ability to think critically and to solve problems that arise related to study protocols.
Scope of Responsibility: Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.
Decision Making: Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues and promptly notifies managers of any potential concerns regarding interactions with patients or issues with research.
Minimum qualifications (mandatory): Bachelor's degree in related discipline required. Some related experience required. Additional experience may substitute for some education, to the extent permitted by the JHU equivalency formula.
Preferred qualifications: Two years of experience in research preferred. Experience working with electronic database such as Recap and SQL preferred. Knowledge of medical terminology preferred.
Special knowledge, skills, and abilities: Experience in using a personal computer and software programs including Word, Excel, Access, and Power Point. Position requires flexibility. Ability to work independently and manage multiple tasks, detail oriented, self-motivated, strong interpersonal skills. Strong interpersonal skills and excellent organizational and time management skills required. Excellent verbal communication skills and good written communication skills
Technical qualifications or specialized certifications: All IRB-required courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date.
Classified Title: Research Data Coordinator Working Title: Research Data Coordinator Role/Level/Range: ACRO40/E/03/CD Starting Salary Range: $16.26-$22.35 Employee group: Full Time Schedule: M-F; 8:30am-5:00pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002817-SOM DOM Pulmonary Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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