Location: West Hartford, CT Category: Staff Posted On: Fri Oct 11 2019 Job Description:
The Office of Conference and Meeting Services Coordinator is an events professional with responsibilities that include reserving and coordinating the use of campus facilities and resources for meetings requested by USJ departments and external groups.
Responsibilities (Include but are not limited to)
Coordinate conference and event services to centralize support for USJ faculty, staff, and students; and promote, coordinate, and produce events for external groups to generate revenue.
Lead point of contact to request resources from Facilities, IT, Sodexo, Campus Ministry and other support services to ensure all plans are implemented for the event in the planning stage, prior to the start of the event, and reviewed during a post-event debriefing of results with involved individuals.
Collaborates with other university event managers to coordinate overall usage of the campus and connects meeting organizers with the Office of Marketing and Public Affairs for publicizing the event as appropriate.
The person in this role is physically active and a presence across campus overseeing the usage of USJ facilities with USJ hospitality and using customer service best practices for successful meetings and events.
Inputs all event information into USJ system for booking of rooms, Facilities requests, and maintaining website and MyUSJ content to keep internal and external audiences aware of conference and meeting services options.
Communicates policies and procedures to all patrons of the Office of Conference and Meeting Services. Ensures that all policies and procedures are adhered to and according to USJ guidelines.
Other administrative responsibilities, as assigned.
Schedule and supervise USJ student workers/interns to support goals of the Office.
Working with individuals to determine which space meets their needs for an event.
Working with staff, determine opportunities to engage various departments to promote the University.
3-5 years of related job experience; bachelor's degree preferred.
Must be willing to work flex hours to accommodate early evening and weekend events
Proven record of successful meeting and event planning, coordination, and production involving internal and external resources
Supervisory experience a plus
Good writing and editorial skills; ability to write and present powerfully and professionally and to communicate comfortably with students, colleagues, and external constituents
Possess solid general computer skills, familiarity with other specific applications (AdAstra) used by the University/Department a plus. Familiarity using meeting planning software
Ability to maintain cooperative, constructive working relationships with others inside and outside of the University
Must have a valid driver's license
Cultural competency to work with diverse student and/or employee population
Commitment to the mission of the University of Saint Joseph
Physical ability to perform the essential functions of the position, with or without reasonable accommodation.
Salary is commensurate with qualifications and experience.
The University of Saint Joseph is building a culturally diverse faculty & staff and strongly encourages applications from women and people of color.
The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.