1) Manage day-to-day communications on behalf of OCE programs, working closely with OCE program directors to identify opportunities and prioritize needs.
2) Help OCE programs to more effectively use their own program-specific communications channels, including social media and newsletters.
3) Lead management of OCE email communications, creating a monthly newsletter, event notices, invitations and other mailings, and introducing a new, bi-weekly events/opportunities email blast.
4) Manage creation of new collateral materials for OCE and program areas, including 2-pagers, PowerPoint presentations, an economic impact report and an annual report.
5) Lead creation of monthly civic engagement report sent to University leadership, gathering content from staff across campus and writing summaries.
6) Collaborate with OCEâ™s Director of Communications on strategic direction for content in civic engagement communications channels, including social media channels and newsletter.
7) Provide executive communications support for the VP for Civic Engagement and External Affairs, including talking points and PowerPoint presentations.
8) Manage communications and provide strategic counsel on planning for events that enhance the Universityâ™s civic engagement presence and visibility.
9) Write media advisories, news stories and other communications materials and/or provide guidance to external writers.
10) Manage a suite of civic engagement websites, including the Universityâ™s civic engagement site, OCE program sites, Pathfinder student job opportunity site and the Inclusive Construction Initiative site, strategically updating with fresh content, and overseeing website maintenance and back end modifications.
11) Build relationships with internal and external partners to advance strategic civic engagement communications goals.
12) Leverage relationships with community partners to secure speaking roles for OCE staff at community partner events and place program opportunities and events in community newsletters and cross promote campaign content through external sources.
13) Design flyers and promotional materials for civic engagement programs and events.
14) Collaborate with Universityâ™s Office of Communications on major announcements relevant to civic engagement stakeholders.
15) Lead and mentor seasonal interns.
1) Ability to work a non-traditional schedule including evenings and weekends.
2) Strong judgment, excellent verbal and written communications skills, and ability to work independently with a high degree of initiative, maintain confidentiality, and problem solve.
3) Ability to act as a liaison between the Office of Civic Engagement and staff at various external agencies, organizations, and institutions with whom the office may collaborate.
4) Editing and proofreading skills, including knowledge of grammar, punctuation, spelling and style.
5) Organizational skills and attention to detail.
6) Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
1) Experience in managing the complete life cycle for communications in a complex environment.
2) Experience working with email marketing programs, specifically Emma, and using segmenting to target email communications.
3) Graphic design experience, including knowledge of InDesign, Photoshop and Illustrator.
4) Experience building presentations with PowerPoint preferred Experience in web content management.
5) Experience with Asana, or other project management software.
6) Experience with Meltwater or another PR content marketing software.
7) Strong interest in civic engagement and issues affecting communities on Chicagoâ™s South Side.
8) Familiarity with Chicagoâ™s non-profit community.
2) Cover Letter
3) Reference list
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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