The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Plans and implements the internal communications and events strategy of Weinberg. The position is responsible for writing, editing, proofreading, and formatting a variety of written and digital materials to expand the dean’s strategic goals and initiatives across the College with all internal and some external audiences and will leverage multiple communication channels to engage audiences through Web-based communication, Newsletters, E-mail, and External Social Media and Special Events. The position has responsibility for planning, managing, and evaluating efficacy of high profile events, including convocation. Works closely with the Dean of the College and reports to the Chief of Staff.
Communications: Strategic Planning
Champions the design, development and execution of strategic internal communications plans.
Researches, recommends, and implements state-of-the art enhancements to communications approach.
Collaborate with internal departments (HR, faculty affairs, staff advisory, etc.) to develop effective strategies and communication activities that engage and support internal audiences.
Seeks and creates opportunities to solicit feedback, ideas, etc. from internal audiences through strong interpersonal skills and empathy to build strong and positive, transparent communications and solutions.
Communications: Content Development
Owns responsibility for developing and managing communications schedule, trafficking, and approval process for internal communications across multiple channels, including communications related to annual administrative processes, student/parent schedules, donor relations, and events publicity and crisis communication strategy.
Owns internal content creation and communication delivery across various platforms including, but not limited to: Web-based communication, Newsletters, E-mail, External Social Media, and Special Events.
Develops content for donor relations, public relations, direct mail and event promotion.
Communications: Measurement and Reporting
Responsible for creating and implementing metrics to measure the success of communications initiatives.
Utilize analytical techniques to enhance current initiatives and inform future initiatives.
Drives quarterly reporting and measurement against the communications strategic goals.
Events Management: Strategic Planning
Develops all events for the Office of the Dean with an integrated approach, strategizing with the dean, chief of staff, and other stakeholders to deliver a consistent message/voice throughout every marketing channel and provide a seamless experience for participants, including inaugural lectures, special annual lectures, teaching award and student award ceremonies, and fundraising events.
Design, produce, and disseminate publicity, including email announcement, flyers, advertisements, brochures, and invitations. Identify opportunities for the Dean to share with audiences key messages regarding Weinberg and embed Weinberg College mission and brand objectives into all Office of the Dean sponsored events with consistent messaging and design.
Work with donors and or Development in planning and making arrangements for special occasion events.
Events Management: Logistic Management
Manage budget, arrange event venues, catering, transportation, and hotel arrangements for visitors, generate mailing and invitation lists, and all other relevant details.
Serve as primary Dean's Office contact for special visitors, including nationally prominent people in the arts, government, etc. Work with speakers or their agents to arrange all travel, etc. Anticipate needs of all visitors and identify means to accommodate special requests.
Oversee arrangements for Weinberg Convocation. Supervise team of staff and temporaries working event. Represent College at all University planning meetings.
Manage work study and temporary employee resources as required
Serve as a resource on events to the College including coordinating event schedules and advising and assisting with special department events such as major symposia, conferences and annual endowed lectures, publicity and other details as needed.
Performs other duties as assigned.
Bachelor’s degree or the equivalent experience, education, and training.
At least three years in a comparable role
Demonstrated experience in writing and editing content in an academic setting or for the web and social media
Minimum Competencies: (Skills, knowledge, and abilities.)
Ability to develop and execute strategic communications plans to support priorities and initiatives.
Proven written and verbal communication skills.
Ability to create messages tailored to an audience; empathize with stakeholders and see information from the viewpoint of the end-user; utilize style and tone appropriate to the situation; prepare fresh, compelling and well-organized communications
Excellent interpersonal skills and a passion for team-based work with a dedication to fostering collegial relationships.
Outstanding organizational, operational and project management skills.
Flexibility; maturity and professionalism.
Attention to detail.
Self-starter willing to work independently and take ownership while able to handle every aspect of a process.
Skills with an array of digital tools.
Excellent interpersonal and collaborative skills to work with all levels of an organization
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Ability to exercise judgment and discretion, maintain confidentiality and represent the department in a complex, multi-stakeholder organization.
A master's degree or the equivalent combination of education, training and experience from which comparable skills can be acquired.
At least 4 years of experience working in a Higher Education or fast-paced environment.
Experience in an environment in which written communications, proofreading and quality assurance are vital.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37139
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.