Conference Planner, Scholars at Risk Network (SAR) Global Congress
Job ID: 2019-6645 Type: Office of the Associate Vice Provost, Academic Affairs (WS2195) # of Openings: 1 Category: Marketing/Advertising/Public Relations/Media/Video/Audio New York University
Scholars at Risk (SAR) is seeking a highly-motivated, detail-focused, flexible and team-oriented individual to manage planning, delivery and follow-up to the 2020 SAR Global Congress, a large-scale, multi-institution biennial event that brings together up to 300 representatives of SAR network members, faculty, staff, students, partners and guests to share best practices and to generate opportunities for scholars to continue their work in safety. The 2020 Congress will be held from March 25-28, 2020 in Washington D.C. and Baltimore. The position reports to the Executive Director. The Conference Planner is an important member of SARs collegial team and an essential contributor to SARs success in its mission of protecting at-risk individuals, preventing future violations, and promoting everyones freedom to think, question and share ideas. Responsibilities include serving as the primary contact with partners at the host sites, outside consultants and vendors; managing all aspects from management of events, expenses, staffing, space, publicity, and the like. The Conference Planner will also conduct postevent evaluations and recommend future improvements. The Conference Planner will work with SARs development team and SARs program administrator on fundraising and budgeting for the event. The Conference Planner will also coordinate the call for proposals from prospective host-partners for the 2022 Congress, including responding to inquiries, receiving and vetting proposals, managing the review and selection process, and announcement of the host/location at the 2020 event. Please note this is a fixed-term role through August 31, 2020, subject to renewal.
Required Education: Bachelor's Degree
Required Experience: 2+ years of relevant experience or equivalent combination of education and experience. Must include experience planning and managing large-scale events, supervising outside consultants and vendors, organizing staff, preparing materials, and managing budgets.
Preferred Experience: 1+ years of media, marketing or event-related communications experience
Required Skills, Knowledge and Abilities: Excellent attention to detail, flexibility, initiative, problem-solving, oral and written communication, and organizational skills. Excellent interpersonal and skills, especially in a cross-cultural setting. Ability to collaborate effectively with others in support of the organizations mission. Ability to exercise good judgment and to handle sensitive information in a discreet, professional manner. Ability to manage workloads, deadlines and responsibilities with limited supervision. Proficiency in standard office and office productivity software.
Preferred Skills, Knowledge and Abilities: Familiarity with conference logistics including registration, travel, room set-ups, branding, and communications.
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