The incumbent, under general supervision, will provides complex administrative support to the Center for Women in Technology. Work requires comprehensive knowledge of the Center and related departments and units, skill in working with issues related to policy, procedures, finance, and confidential matters, and involves considerable participation in the work of the staff. Incumbents exercise discretion and judgment with considerable consequence of error.
Specific duties include:
Financial management 1. Makes purchases for the Center, arranges for financial transactions between funds, reconciles PCards/DCards, receives and files financial reports from various sources, and prepares documentation related to financial transactions. 2. Makes all necessary arrangements for travel of CWIT staff, students, and consultants, independently performs required administrative follow-up and record-keeping, including reimbursements.
Event planning and support 1. Oversees event planning logistics (e.g. room and equipment reservations, catering, event setup, check-in, ordering). Attendance at some events, some in the evening or on weekends, may be expected.
Documentation and records management 1. Writes, edits, formats, and maintains a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Includes adding and designing graphics and effects to presentations, and applying campus style guidelines. 2. Develops, implements, and maintains paper and electronic filing systems that meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed. 3. Records and maintains records of discussions, decisions, and action items from all meetings of CWIT staff.
Public relations 1. Administers the Center’s social media accounts, website, and weekly newsletter. 2. Receives and screens telephone calls and greets office visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers and emailed requests to others as appropriate.
Office management 1. Maintains the CWIT shared calendars and all CWIT mailing lists. 2. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material. 3. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge. 4. Provides clerical support of Center operations, including photocopying, scanning, assembling materials, etc. 5. Assists with supervision, guidance and instruction to student office support staff. 6. Opportunities will be available for this position to take a larger role in student programming depending on interest and need.
Required Minimum Qualifications:
Requires a High School Diploma/GED and three years experience providing administrative support. Excellent verbal and written communications skills.
Experience working with students, coordinating financial procedures, and using PeopleSoft or similar information system
Background Screening Statement:
A background check will be required.
Special Instructions to Applicants:
Please upload a cover letter and resume.
September 20, 2019
Pay Range 09 (starting at $37,157) based on the University System of Maryland Pay Program
UMBC offers a benefits package for regular and grant-funded regular employees including generous leave, excellent health, life, and disability insurance, retirement plans, tuition remission, on-site preschool, and numerous professional development and wellness opportunities. Contingent II positions may include some benefits. To learn more about our benefits click here.
Equal Opportunity Statement:
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
Internal Number: 493024
About University of Maryland, Baltimore County
UMBC is a dynamic public research university integrating teaching, research and service to benefit the citizens of Maryland. As an Honors University, the campus offers academically talented students a strong undergraduate liberal arts foundation that prepares them for graduate and professional study, entry into the workforce, and community service and leadership. UMBC emphasizes science, engineering, information technology, human services and public policy at the graduate level. UMBC contributes to the economic development of the State and the region through entrepreneurial initiatives, workforce training, K-16 partnerships, and technology commercialization in collaboration with public agencies and the corporate community. UMBC is dedicated to cultural and ethnic diversity, social responsibility and lifelong learning.