1. Makes stylistic, structural, factual, and grammatical corrections. 2. Writes copy for publication and distribution. Composes other substantive correspondence and written material. 3. Maintains contact with authors, printers, faculty, staff, and others associated with publishing work. Confers with authors on content, form and style. 4. Recommends revisions to manuscripts and illustrations. Performs layout work. Tracks copy through editing and production stages. Coordinates production schedules and ensures that printing deadlines are met. 5. Prepares manuscripts for electronic editing; converts and codes text files. Oversees the preparation of materials for the budget. 6. Monitors expenditures and reconciles financial statements. Formats and maintains spreadsheets, databases, and other internal reports. Determines sources of data. 7. Compiles, synthesizes, and manipulates data. Summarizes findings and writes reports or portions of reports. 8. Formats, keyboards, proofreads, and edits correspondence, press releases, copy, manuscripts, reports, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates and signatures. Determines administrative, facility, and equipment needs for conferences and demonstrations. Assembles and arranges for necessary items. 9. Performs additional clerical functions incidental to office activities, including: greeting visitors, answering and screening phone calls, assessing nature of business, providing assistance, responding to requests for information, screening and responding to mail, coordinating travel arrangements, scheduling and coordinating meetings and appointments, ordering and maintaining inventory of supplies. 10. Oversees, instructs and coordinates the activities of support staff.
Preferred Education: BA/BS in a humanities discipline; ability to read and write in foreign languages; Yale University Press internship; graduate of a postgraduate level publishing course, or six months experience as a Publishing or Editorial Assistant at Yale University Press.
Preferred Education, Experience and Skills: BA/BS in a humanities discipline; ability to read and write in foreign languages; Yale University Press internship; graduate of a postgraduate level publishing course, or six months experience as a Publishing or Editorial Assistant at Yale University Press.
Required Skill/ability 5: Demonstrated ability to juggle many tasks simultaneously and on deadline with minimal supervision.
Posting Position Title: Publishing Assistant 2
Required Skill/ability 3: Demonstrated copy-editing ability. Writing samples will be requested at the time of interview.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Editorial Assistant, Yale University Press
Required Skill/ability 1: Excellent oral and written communication skills, including proofreading skills (accuracy, spelling, style and grammar).
Required Skill/ability 4: Proficiency in MS Word or Word Perfect. Ability to develop spreadsheets and databases in MS Excel.
Required Skill/ability 2: Excellent organizational, analytic, interpersonal and follow-through skills.
BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.
Internal Number: 57127BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.