Location: Binghamton, NY Category: Professional Posted On: Mon Aug 5 2019 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $48,201 - 51,000
The person in this position will:
Work closely with the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health offering recommendations to ensure smooth day-to-day operation, determining action items, troubleshooting conflicts and handling responses independently, when appropriate
Coordinate with the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health in planning, implementation, and the assessment and evaluation of strategic initiatives and special projects; monitor and support current initiatives; conduct research; gather, compile and analyze appropriate data; develop optimal methods of presentation to a variety of audiences
Work closely with the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health programs in all aspects of accreditation. This includes, but is not limited to, assisting with data collection, completing accreditation applications, coordinating and managing accreditation site visits, and any other accreditation task as requested by Program Directors
Work collaboratively in a team environment with school and university colleagues, including the Decker College of Nursing and Health Sciences Dean's Office, Departments, the University President's Office, the Provost's Office, the University Human Resources Office and the University's Communications and Marketing Office, supporting various projects and initiatives
Prepare the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health external and internal communications to faculty, staff, and students as well as external constituencies, and works on special projects, gathers required background research information through research and analysis along with data and reports as requested
Plan and implement special event programming as required, with attention to detail and problem resolution as required
Assist the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health to explore new partnerships and strengthen on-going relationships/partnerships with carefully selected universities, nationally and internationally; may require some travel, to develop and maintain these relationships.
Assist the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health with data collection, development, and submission of annual reports and surveys
Assist Academic Operations Manager in the completion of HR Forms for all online faculty appointments
Assist the Senior Assistant Dean of Finance and Administration with monitoring expenditures and the maintenance of financial accounts and records, including reconciling a purchasing card and various vouchers and receipts; performing records management using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed and including travel and reimbursement ensuring compliance for all Health Sciences Directors, Faculty and Staff
Communicate with faculty, staff, and students and off-campus constituents on behalf of the Founding Program Directors of the Physical Therapy, Occupational Therapy, Speech-Language Pathology and Public Health; act as the main point of contact and facilitator for the Health Sciences Programs
Master's degree and three or more years of related experience with proven office administration, human resource management and customer service skills or a Bachelor's degree and five or more years of related experience with proven office administration and customer service skills
Demonstrated ability to exercise sound judgment, and handle confidential matters with tact and discretion
Must be highly motivated and detail oriented with the flexibility to multi-task and the ability to change direction as needs require; able to work well under pressure, problem solve and able to think outside the box
Must be very personable with demonstrated strengths in interpersonal relations and the ability to collaborate and communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators, industry partners, students and visitors
Must possess strong oral/written communication skills and technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software
Must be able to maintain confidentiality and use a high degree of discretion
Works in a professional and focused manner to schedule and prepare for internal and external meetings with various stakeholders including campus leadership, faculty and staff, industry and university partners, advisory board members and project teams
Able to travel and work evenings and weekends on occasion
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org
Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Internal Number: 113839
About Binghamton University
Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character — shaped by outstanding academics, facilities and community life — promotes extraordinary student success.
Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.