The Office of Development/Advancement in the USC School of Cinematic Arts is seeking the Office Manager. This is a busy office and requires a detail skilled person as the Office Manager and will process $20-$25 Million of annual gifts including invoicing, processing gift agreements, posting, and tracking. The Office Manger also handles all purchase orders, check requests, internal requisitions, reconciling ASR, wire transfers, and gift-in-kind.Â
This position also oversees 4 to 6 student workers including hiring, job assignments, time sheets, scheduling and training.Â
The Office Manager manages all office equipment, files, and records, and supplies.
This position will oversee the budget for the office and make recommendations for the annual review of the new year budget.
This position has interface and will need to maintain relationships within the Office of Development, other Divisions in the School, and throughout the University.
Knowledge of the various University and School data systems is important including: Salesforce, Kuali, ASR, Community, Concur, RMATS and other financial systems.
The salary range for this position is $56,255-$68,827 annual.
Job DescriptionEstablishes and organizes office standards and procedures. Recruits, screens, hires, trains and directly supervises all assigned subordinate staff. Establishes and maintains systems for administration of records for the assigned area, including electronic files and databases. Maintains office efficiency. Plans and implements office systems, layout and equipment procurement. Reviews, prioritizes and responds to correspondence and incoming calls directed to supervisor. Acts as liaison between supervisor and his/her subordinates for communicating information. Researches, gathers, organizes and summarizes data for reports. Assists in the administration of fiscal resources to meet a variety of ongoing and emergent priorities. Coordinates department public relations functions, as assigned.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.