This position performs a variety of purchasing tasks for Central Purchasing & Logistics including transaction processing, processes and audits purchasing requisitions and check requests. Prepares, expedites, and verifies all documents from outside vendors and other university departments. Prepares reports to assist in controlling operational expenses.
Responsible for the day to day financial transactions including accounts payable, accounts receivable and inventory. Responsible for a wide variety of complex tasks related to reconciliation of accounts, balancing complex billings, preparing financial reports to monitor activities on these accounts and problem-solves any issues or discrepancies that arise. Audits invoices for accuracy and processing in CBORD – FSS.
Monitors returns process; determines reason for return; obtains authorization from vendor; verifies product received by vendor and credit issued.
REQUIRED: High school diploma or GED and two years of purchasing experience.
Proficient with computers (i.e. spreadsheets, databases, word processing software, etc). Possess strong public relations skills. Ability to manage multiple tasks and priorities in a fast paced environment. Communicate effectively with a wide range of people. Ability to maintain confidentiality. Enjoy working with students, as well as diverse people and groups. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Two years of customer service experience. Experience with KFS, FIS and other IU systems.
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.