Program Administrator oversees a major division/department-wide program or project. Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs.
Under leadership of the Administrative Director for Education and Development this position is responsible for all aspects of planning, implementing and evaluating community, professional and patient education programs sponsored entirely by or in part by the Lurie Cancer Center.
Areas of responsibility:
Directs and leads development of program/project strategic plan.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
Evaluate logistics and arrangement for appropriate meeting facilities for all programs, including contract negotiation for all programs, including contract negotiation for off campus locations as needed.
Organize registration process for all educational programs.
Budgets & Financial
Ensures that the program/project meets associated revenue & expense goals.
Develop and monitor budgets for all educational program.
Approves funds reallocation within budget as necessary & appropriate.
Communication, Outreach & Recruitment
Identifies and implements short- and long-term strategies and plans to meet program/project goals.
Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program/project development & improvement.
Develops a comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources.
Develops proposals & recruits faculty leaders for interdisciplinary research working groups, and works with them to develop programming.
Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report, etc.) ensuring optimal faculty support.
Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
Manages the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts.
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity.
Coordinate Continuing Medical Education applications in accordance with the policies of the NUMS CME Office and national CME accreditation guidelines.
Creates & leads a coordinated program of activities designed to increase program/project objectives.
Develops & executes strategies to involve internal/external constituents and cultivate new individual, corporate, institutional &/or foundation collaborations.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
4 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Strong interpersonal and organizational skills.
2-4 years of relevant experience in educational programming, event planning, public relations or marketing.
Experience working with pharmaceutical industry and/or other organizations in development of educational programs is highly desired.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36412
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.