College Relations & Development Associate (4722C) -
About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: July 2, 2019
Departmental Overview The College of Chemistry at UC Berkeley provides both undergraduate and graduate degrees, and comprises of two departments: The Department of Chemistry & Chemical Biology, and The Department of Chemical and Biomolecular Engineering. UC Berkeley is considered the #1 university in the world in chemistry, and ranks among the very best in the world across all chemical sciences and engineering disciplines. The College of Chemistry provides the opportunity and means for meeting major scientific and technological challenges, such as addressing climate change, increasing the world's food supply, synthesizing new materials, and discovering and delivering important drugs. The college prides itself on a balanced approach to science, with research areas ranging from experimental to theoretical. Faculty in both departments are engaged in teaching and research in a wide range of applications and sub-disciplines.
The College Relations & Development unit at the College of Chemistry develops and executes alumni relations and fundraising events, communications, and activities to engage the College's 37,000+ alumni, students, parents, faculty, staff, and friends. The College Relations & Development Team consists of 8 full-time staff members that develop and implement the College's major gift fundraising, annual giving programs and campaigns, gift/fund admin and donor acknowledgements and stewardship, marketing and communications, volunteer programs, and events. The College Relations & Development Team annually raises 4,000+ donations totaling $15+ million in support for the College of Chemistry.
The College Relations & Development Associate is responsible for supporting and administering our College Relations & Development team and programs - including support and involvement in our signature and regional events, online LinkedIn community, student and Big Give campaigns, student and alumni/donor volunteers, and our Advisory Board meetings, calls, and ongoing sub-committee work, etc. Our College Relations & Development Associate will be required to occasionally work evenings and weekends, to collaborate and communicate effectively and professionally with our students, undergraduate parents, alumni, faculty, corporate partners, volunteers, donors, prospective donors, and high-level executives on our Advisory Board, and expected to share accountability for ensuring the success of our programs - including helping to meet our fundraising goals of our student and Big Give Campaigns, annual fund, and major gifts. These responsibilities are in addition to the Associate's general team and staff support functions, which include purchasing, purchase orders, vendor payments, and travel/entertainment reimbursements, booking travel/entertainment, making reservations for events, meetings, and donor/prospect visits, researching prospects, updating donor records in CADS, etc
Responsibilities General Department & Team Support (10%):
Scheduling, planning, and helping administer team, volunteer, donor/prospect, and advisory board meetings and retreats - including booking travel, meeting rooms, ordering food/beverages, setting up projectors/flip-charts, taking meeting notes, and participating in meetings/discussions.
Organizing team's work-space, inventory of marketing materials, and on-site and off-site storage areas/units.
Marketing & Communications Support (10%):
Pushing out mass communications via Salesforce Marketing Cloud or Google E-Mail Merge.
Developing and posting content on social media channels (Twitter, Facebook, Instagram, LinkedIn).
Modifying websites and materials (Illustrator, Photoshop, Html).
Assisting with various marketing and communication projects and fundraising proposals.
Event Planning & Support (20%):
Developing and executing event invitations and registrations utilizing CADS (Campus Alumni/Donor Database System), Salesforce/Marketing Cloud, and Paperless Post, including managing invitation and registration/attendees lists and administering e-mail invitations.
Assisting with event planning (reserving spaces/venues on/off campus, requesting bids from vendors), preparations (developing and printing name-tags, gathering materials), logistics (rentals, vendors, etc.), set-up, day-of registration and close/clean-up.
Events include: Dean's Leadership Donor Breakfasts, Volunteer/Board Meeting, Staff Team Retreats, Student Gift Campaigns Meetings & Receptions, Cal Homecoming, Dean's Dinner, ChemX Conference, and other events.
Events involve occasional working on evenings and weekends.
Purchasing, Contracts & Reimbursements (10%):
Making purchases for the College Relations & Development Team utilizing the campus' purchasing system (BearBuy).
Developing purchase orders for rendered services utilizing BearBuy, administering payments and auditing/resolving unpaid invoices.
Managing vendor relationships regarding payment set up.
Processing travel and entertainment reimbursements for College Relations & Development Team utilizing the campus' reimbursement system.
Ensuring the College Relations & Development Team is abiding by the campus' accounting policies and guidelines, and collaborating with accounting and Campus Shared Services to resolve any purchasing, purchase order/contract or travel reimbursement issues.
Volunteers & Campaigns Support(20%):
Interact in-person, by phone, and e-mail with Chemistry alumni, students, parents, faculty, staff, friends, volunteers, corporate partners, and donors, including at events and meetings.
Help plan for and administer our Student and Big Give Campaigns and Philanthropy and Volunteer Week activities - and share in the accountability of their success.
Help manage student and alumni volunteers, including our student volunteer committee, LinkedIn alumni volunteers, and our Advisory Boards that consists of key donors/prospects and corporate partners of our College.
Major Gift Support (20%):
Research donors on campus donor database (CADS & Salesforce) and on the internet (Google searches, LinkedIn, Facebook, etc.), and summarize findings in VIP Bios and update info in CADS.
Engage in-person, by phone, and e-mail with alumni, donors/prospects, and corporate partners.
Help schedule donor visits and capture meeting notes in CADS.
Make travel and entertainment arrangements for major gift officers, including international and domestic travel.
Help plan for and orchestrate visits, including hosting parties of visitors.
Help develop pitch decks in PowerPoint/KeyNote to present case for major gift support of campaign priorities.
Customer Service (10%):
Handles special projects/assignments involving direct interaction with Chemistry alumni, students, parents, faculty, staff, friends, volunteers, donors, and corporate sponsors.
Interacting in-person and by phone and e-mail with Chemistry students, alumni, parents, faculty, staff, friends, volunteers, and donors, including at events and meetings.
Acting as the first point of contact for the College Relations & Development Team by fielding inquiries to the main phone line and e-mail address, and walk-ins.
Career Development (5%):
Attend classes which will enhance expertise in job areas.
Serve on departmental and campus-wide committees as appropriate.
Participate in activities that enhance the campus community and/or larger community to further University service.
Maintain knowledge of business processes in order to provide back up to other support staff.
Other Duties as assigned.
Working knowledge of fundraising, donor relations and public relations concepts, principles, procedures and techniques.
Working knowledge of the campus, its vision, mission, goals, objectives, achievements and infrastructure.
Working knowledge of applicable laws, rules, regulations, policies, etc.
Good organizational, analytical and critical thinking skills.
Intermediate to advanced computer skills including Microsoft Word, Excel, PowerPoint, Marketing Cloud/Mass E-Mail Marketing Tools, Accounting/Purchasing Systems, and Alumni/Donor Databases.
Excellent written and verbal communication skills, particularly in a professional business environment.
Excellent customer service and inter-personal skills, and ability to serve as the first point of contact for our school to our students, alumni, faculty, volunteers and donors.
Must be team-oriented, possessing the ability to effectively work with diverse populations, take direction from multiple (up to 7 to 8) supervisors and directors, and collaborate with colleagues, subordinates, and outside vendors.
Ability to comprehend and ensure proper application of campus policies and guidelines.
Ability to handle complex data files, mail merges and confidential information with discretion.
Keen attention to detail and accuracy.
Excellent project management skills, including meeting deadlines and responding to inquiries and/or requests in a timely manner.
Ability to work independently and as a member of a team with minimal supervision.
Demonstrated effectiveness working in a fast-paced, highly professional and demanding service oriented environment
Ability to remain current and help with changes to systems, processes and policies.
Demonstrated record of reliability including excellent attendance and punctuality.
Available to work evenings and/or weekends in order to staff events and retreats.
Excellent command of contemporary office hardware (computers, printers, projectors, conference phones, etc.) and software, especially Microsoft Office suite (Word, Excel, & PowerPoint) and donor databases (CADS, SalesForce).
Experience with or ability to process travel reimbursements and purchases/contracts, and work with accounting/financial systems.
Experience with or ability to administer e-mail blasts, e-mail/mail merges, and print name tags/labels.
Experience with event planning, and working with volunteers.
Experience with calendaring software, Outlook and Google Calendar (bCal).
Experience in an academic environment, particularly annual giving and/or alumni relations.
Experience with and demonstrated effectiveness in using development-related databases such as Raiser's Edge, Salesforce and CADS; Proficiency in using database(s) to develop and produce analytical reports and utilize data.
Training and proficiency in accounting and basic budget tasks, including purchase order creation and preparation of travel and entertainment vouchers.
Detailed knowledge of University purchasing policies and procedures.
Experience in event planning, volunteer management, e-mail marketing, online surveys tools, web searches, and creative tools (Illustrator, Html, etc.)
Supervisory or lead experience, including hiring, training, setting tasks and priorities, and applying corrective supervision is preferred.
Salary & Benefits The position is non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range $29.65 - $34.63, steps 10.0 - 17.0.
For information on the comprehensive benefits package offered by the University visit:
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.