A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interests in the position and outline skills and experience that directly relate to this position.
The Department of Family Medicine is seeking a detail-oriented professional with expertise in scholarly publishing and library and information science. This position will manage the timeliness in the processing of manuscripts and support the work of the Editor-in-Chief on the Annals of Family Medicine, one of the most prestigious journals in family medicine. This position requires the ability to work and build professional relationships with faculty and staff at all levels.
Manages the journal’s online discussion. This includes searching for information on potential participants, maintaining a large discussant database, inviting potential participants, responding to queries, and assisting participants with technical issues as needed.
Provides technical and information management support to the editors and editorial staff. This includes helping evaluate the journal's technical needs and serving as a liaison/resource person for the editorial office on technical matters. It also includes a variety of web-related responsibilities: designing and running reports on web usage, posting items on the web site and providing other web support as requested.
Conducts special projects. This includes, but is not limited to, gathering information on databases in which the journal could be listed and completing relevant applications; conducting online surveys of journal authors and readers; and conducting online searches of medical/scientific databases.
Provides editorial office support. This includes checking in manuscripts, running reports, setting up online accounts for reviewers, filing and tracking authorship forms, maintaining manuscript files and telephone contact with authors and reviewers. Maintains bookkeeping records for departments.
As needed, serves as a back-up to the Editorial Coordinator in managing peer review and editorial processes.
Provides information and materials for public presentations.
Other duties as assigned
Export manuscripts to publishingEnter publication dates in EJP system
Monitor manuscript authorship agreement form Monitor Conflict of Interest forms (editor and AEs)Maintain other files as neededSupervise editorial assistants
Create monthly summary reportLineup of accepted articlesMost read/Article usageMedia coverageMonitor annual release of Journal Citation Reports
Liaison with peer review system staffOngoing database clean-up
Implement Review Process:
Invite reviewersFollow-up with non-respondersRemind tardy reviewersRemind tardy Assistant EditorsRecruit new reviewers as neededSend decision letters to authorsExport manuscripts to publishingEnter publication dates in EJP system
Using ejournal press systemsCheck-in manuscriptsFollow-up with authors on incomplete submissionsAssist authors as needed
Candidates are required to have a Bachelor Degree of Library science or a combination of education and equivalent experience.
Must have excellent verbal and written communication; excellent interpersonal and customer service skills, with demonstrated ability to communicate with a diverse group of people.
Ability to work both independently, in team and the ability to work independently with minimal supervision; possess strong organizational skills, with attention to accuracy and detail, and excellent computer skills
Ability to work and build professional relationships with faculty and staff at all levels. Interpersonal and management skills are necessary for interacting effectively with authors and assistant editors.
Must have two to five years experience in scholarly publishing and knowledge of publishing software.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 173784
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.