The Assistant to the Dean of the College of Architecture, Planning and Public Affairs is responsible for supporting the Dean and the College in meeting teaching, research, and outreach missions of the College.
ESSENTIALDUTIESANDRESPONSIBILITIES: 1. Office Management: Exercise judgment and independent initiative; handle time sensitive matters that require concise problem solving and confidentiality. Monitor and coordinate flow of correspondence-related assignments within the office. Assist with managing dean's calendar. Oversee the dean’s office records organization and maintenance system. Draft reports and correspondence for Dean. Assist the Dean in special projects such as accreditation visits, etc. Assist with Dean’s travel arrangements and reimbursement processing. Research policies in support of College requests. 2. Communications: Serve as point person for central communications within CAPPA. Serve as member of the College Heads Council. Take minutes at College Heads Council meetings and distribute. Coordinate projects, events and communication of information from the Dean’s office, such as those related to conferences, workshops, faculty and staff retreats, awards banquet, and other special events as they arise (with Development Office). Interact with members of the university community, professional communities represented by CAPPA, and the public on behalf of the College. 3. Special Projects: Assist the Dean and Associate Dean with scheduling, coordinating meetings for committees and planning retreats (with Administrative Assistants). Coordinate the Dean's initiatives, committees, and special assignments. Assist the Dean and Associate Dean with campus service taskforces and committees. Assist with researching policies and developing timelines to ensure academic and human resources requirements are met with regard to full-time faculty and staff annual reviews, periodic reviews and promotion and tenure reviews. Keep updated contact information of all relevant stakeholders (with Development Office). 4. Staff Management: Oversee Dean's Office student workers, including hiring and scheduling. Manage backup coverage of front desk. 5. Performs other duties as assigned.
Bachelor’s degree with two (2) years upper level secretarial experience or high school with six (6) years of increasingly responsible administrative, secretarial and clerical experience with two (2) years of supervisory experience or the equivalent experience.
Higher education administrative experience.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent oral communication and interpersonal skills.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: If no high school diploma or GED, list highest grade completed; If some college or college degree, list school name, degree type, major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: Yes
Internal Number: 9282
About University of Texas at Arlington
The University of Texas at Arlington sets the standard for educational excellence in the thriving Dallas-Fort Worth metropolitan area and is one of the nation’s fastest-growing public research universities. With an enrollment of 38,000 on-campus students and an additional 15,000 online degree-seeking students, UTA is the second-largest institution in The University of Texas System. The University offers more than 180 bachelor’s, master’s, and doctoral degrees through 10 colleges and schools and is rising in stature through its commitment to transforming the lives of students, pushing the boundaries of knowledge, and serving a growing and diverse community. UTA has developed a strategic plan, “Bold Solutions, Global Impact” (http://www.uta.edu/strategicplan). Taking advantage of our unique location at the center of the fastest growing urban region in the U.S. and adjacency to the Dallas-Fort Worth International Airport, our vision is to be ‘The Model 21st Century Urban Research University’. To support this vision, our strategic plan focuses on four over-arching themes across the University: Health and the Human Condition, Sustainable Urban Communities, Global Environmental Impact, ...Data Driven Discovery and Knowledge Management. The College of Engineering is playing a critical role in the advancement of each of these themes. Our highly ranked academic programs attract the best and brightest scholars from around the world, and our faculty and students consistently receive national and international recognition for their accomplishments. U.S. News & World Report ranks UT Arlington fifth among national universities for undergraduate diversity, we are a designated Hispanic Serving Institution, and the Military Times recently named UTA as the best 4-year College for veterans in the state of Texas. The Chronicle of Higher Education ranks UT Arlington among the 20 fastest-growing public research universities in the United States over the last 10 years. With a population of 7 million, the Dallas-Fort Worth Metroplex is the fourth-largest urban area in the United States. It covers an area larger than the states of Rhode Island and Connecticut combined. The Metroplex is the economic and cultural hub of North Texas and has the 10th-largest gross metropolitan product in the world. Not only is it an exciting place to live and work, the Metroplex offers UT Arlington a host of unparalleled scholarly, research, and economic activity. UTA has been a catalyst for redevelopment and revitalization in the central business district of Arlington, establishing a true college town environment in downtown Arlington. UTA’s 20-acre, mixed-use College Park District provides new special events and student living space, restaurants, and parking as part of its broad-based initiative to generate and support economic activity at the city’s urban center. In addition, the University is expanding its footprint in both Fort Worth and Dallas and has plans to increase its global presence building on active partnerships led by the College of Business and the College of Nursing and Health Innovation in Central and South America, South East Asia and the Middle East. For more information on University of Texas at Arlington, visit: www.uta.edu