About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is:May 31, 2019
Departmental Overview University Development and Alumni Relations (UDAR) strengthens Berkeley's excellence through engagement with alumni, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley and increasing private philanthropy. UDAR provides overall direction for the campus' philanthropic advancement strategies and works to strengthen unit development in partnership with campus fundraisers. The Division handles a range of central activities and services encompassing communications, stewardship, prospect development, gift management, and more.
Principal Gifts and Strategic Initiatives The Principal Gifts and Strategic Initiatives Team works with members of the campus community to maximize complex, lifelong relationships between principal gift donors and Berkeley. We assist the Chancellor and other campus leaders in engaging these individuals as partners, according to their interests and expertise, with the University's mission and priorities. By doing so, we help the world's leading philanthropists achieve their dreams through partnerships with the University, and we help make Berkeley's highest aspirations possible.
Last year, Berkeley raised a record $569 million in private support from 108,000 individual gifts. As we look to the future and a new campaign, it is now more important than ever to build life-long relationships with alumni and friends who have the passion, dedication, and capacity to make a transformational impact at Berkeley. This position will be part of, and help support, a high-performing team of fundraisers and development professionals who will play an important role in the success of the campaign.
Learns to implement specific activities for fundraising and alumni relations programs and activities.
Provides comprehensive administrative support for front-line fundraising staff and help in administering fundraising programs.
Organize and maintain department files.
Make travel arrangements as needed.
Greet visitors, donors, and prospects upon arrival to office.
Prepare and submit for processing complex travel reimbursements and expense reports.
Prepare purchase and work orders, Track payables and receivables and follow-up on payment of outstanding invoices and reimbursements.
Work on special projects and work teams as needed (assistance with coordinating special events, campus visits, and high level meetings)
Perform light errands Develops, compiles, and maintains reports on program activities and results, providing information on program trends and learning to provide basic analysis of data.
Information Systems and Data Entry: perform inquiry functions using the CADS database (Campus wide Alumni Development System); enter and retrieve data from system; create query sentences for extracting data from system or calculating fundraising totals; manipulate and present data in a number of end-user applications (Work, Excel, PowerPoint); enter contact reports in CADS utilizing information from briefings, correspondence and e-mails; update biographical information in CADS as necessary; create and produce custom CADS invitation lists for special program events.
Prepares materials for specific fundraising activities and/or assists in promotional efforts such as writing, speaking, telephoning, etc., as required.
Facilitate communication between staff and donors, volunteers, vendors, and a variety of University departments; draft edit/format and proof routine and complex correspondence to alumni, volunteers and donors.
Respond to telephone inquiries and correspondence on behalf of the unit.
Responsible for accurate and timely production of large mailings, invitations, and other communications.
May prepare detailed briefing documents for high-level donor meetings. As directed, conducts research on alumni, friends, corporations, and foundations to identify prospects.
Meeting and event planning: assist in planning and coordination of various meetings and events; produce invitation lists from CADS based on specified criteria; create and update RSVP and attendee lists; assist in the preparation of briefing materials, donor biographies and attendee annotations for University officials. Occasionally requires work outside business hours.
Schedule meetings with prospects, faculty, and administrators. Handle logistics including travel arrangements, itineraries, and briefing materials.
Working knowledge of fundraising, donor relations and public relations concepts, principles, procedures and techniques.
Working knowledge of the campus, its vision, mission, goals, objectives, achievements and infrastructure, or ability to learn
Excellent written and interpersonal communication skills to establish and maintain good working relationships throughout the campus and with external constituencies; attention to detail is important.
Comfortable working with high-level alumni, donors, and campus leadership.
Good organizational, analytical and critical thinking skills.
Skill to maintain confidentiality and ability to work with highly sensitive, confidential information.
Working knowledge of applicable laws, rules, regulations, policies, etc.
Ability to work successfully in teams and under own initiative, as well as the ability to shift priorities, handle multiple assignments, and meet deadlines.
Strong computer skills (MS Word, Excel, Outlook), with a proven ability to learn new technical skills quickly and proficiently.
Education/Training: Bachelor's degree and/or equivalent of experience/training
Salary & Benefits For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.