Founded in 1780, the American Academy of Arts and Sciences is an independent policy research center that conducts multidisciplinary studies of complex and emerging problems. Working with Academy staff, Academy members, and project committees, the Program Coordinator provides organization and support for several Academy projects. A list of current Academy projects is available online: https://www.amacad.org/projects. This position will specifically be working with the Commission on the Arts and with projects within the Education and the Development of Knowledge area, although the exact projects are subject to change.
This position is based at the Academy’s headquarters in Cambridge, Massachusetts.
Provide day-to-day administrative support for multiple projects, interacting regularly with committee members and other project participants, the project directors and staff, and with other Academy departments.
Serve as main point of contact for queries relating to project logistics for above constituencies
Conduct web-related background research for projects and reports.
Maintain and update program-related databases, tracking reports, and project summaries.
Draft, edit and proofread reports, correspondence, and presidential briefings
Coordinate the production and distribution of formal and informal publications and other project deliverables.
Working with the Events department, provide logistical support for conferences and other events, including but not limited to preparing conference materials, coordinating procurement, liaising with conference facilities, processing travel reimbursements, and providing on-site staff support.
Support the program area’s public relations and outreach activities, including collaborating with project staff and Academy members to monitor policy outcomes; updating website content; and formulating social media and digital communication strategies in coordination with the Communication department.
Assemble travel materials and briefing books for Academy staff attending project meetings and other events.
Prepare budgets and purchase order requests for project meetings, public events, publications, and other activities.
Two to three years of experience in an office and academic environment, research experience a plus.
Must be able to occasionally lift up to 40 lbs, climb stairs, and operate a handcart
The ideal candidate will also demonstrate:
High attention to detail; curiosity and problem-solving skills; initiative and follow-through on projects.
Strong administrative and organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities.
Strong written and verbal communication skills; ability to proofread and edit.
Demonstrated experience in managing multiple tasks in a high tempo environment with little supervision.
Ability to learn quickly, prioritize, and work accurately and proactively with little supervision.
Excellent interpersonal skills and flexibility. Strong customer service background.
Ability to work both independently and as part of a team.
Ability to comfortably and professionally interface with a wide range of constituents, including Academy members, staff, and the public at large;
Ability to exhibit confidentiality and good judgment.
Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word), Adobe Acrobat, various document processing and database applications and querying, and internet searches.
Additional Salary Information: full benefits including time off, medical, dental, and vision insurance, and 403(b) retirement plan
About American Academy of Arts and Sciences
Since its founding in 1780, the American Academy of Arts and Sciences has served the nation as a champion of scholarship, civil dialogue, and useful knowledge.As one of the nation’s oldest learned societies and independent policy research centers, the Academy convenes leaders from the academic, business, and government sectors to address critical challenges facing our global society. Through studies, publications, and programs on the Humanities, Arts, and Education; Science, Engineering, and Technology; Global Security and Energy; and American Institutions and the Public Good, the Academy provides authoritative and nonpartisan policy advice to decision-makers in government, academia, and the private sector. The Academy’s membership of 4,600 Fellows and 600 Foreign Honorary Members includes many of the most accomplished scholars and practitioners worldwide. The Academy frequently sponsors meetings, lectures, panel discussions, and informal gatherings around the country. Topics are drawn from Academy projects and studies as well as the research and writings of Academy members. Academy publications include the journal Dædalus; a magazine, the Bulletin; and books, research papers, and ...other special reports. The Academy encourages and guides a new generation of scholars and thinkers through two fellowship programs: the Visiting Scholars Program and the Hellman Fellowship in Science and Technology Policy.Commitment to DiversityThe American Academy is committed to the diversity of its staff and membership. As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy.