SUMMARY: The Copy Editor/Proofreader reviews donor communications for the FAS Donor Relations team, including but not limited to scholarship reports and student biographies, stewardship reports, acknowledgments, and recognition materials. This role will also periodically assist with other team activity, including researching and writing stewardship reports to major donors to the Faculty of Arts and Sciences (FAS) about how their gifts have been used to benefit education in the FAS at Harvard, and will collaborate with prospect managers in reviewing and tailoring that donor correspondence. The Copy Editor/Proofreader must possess superb writing, editing, and fact-checking abilities, meticulous proofreading skills, a close attention to detail, and superior time management skills. The Copy Editor/Proofreader must also be able to work with highly confidential information with a high level of discretion. The role will report to the Assistant Director for scholarships reporting but will have a dotted line reporting relationship with the Assistant Director for stewardship, who will also oversee and assign work, including writing assignments. The role will also work closely with the Assistant Director for acknowledgments.
Fact-check prose for accuracy based on a variety of sources, including questionnaire responses, fund use information from administrators, the BSR Advance alumni database, and online sources.
Responsible for verifying beneficiary information, fund use information, and standardizing reports for consistency. Must be willing to help communicate these standards to writers.
As assigned, writes stewardship reports and acknowledgments.
Serves as a resource for team and other FAS Development colleagues with regard to language, style, grammar, and proofreading best practices. May be asked to review other documents within the organization as needed.
The above covers the most significant responsibilities of the position. It does not, however, exclude other appropriate and legitimate duties that may be required.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Minimum three years professional copy editing/writing experience.
College degree from an accredited institution strongly preferred.
Must be an experienced copy editor and writer, with excellent proofreading and editing skills and a strong command of English grammar.
Must have the ability to adapt style to many voices while ensuring consistency across communications.
Must pay exceptional attention to detail, be able to multi-task, and remain organized while maintaining high standards of accuracy and quality and a high level of professionalism under deadline pressure.
Must be able to work without close supervision, accept constructive feedback, and meet deadlines.
Demonstrates a focus on superior customer service, a strong work ethic, and an ability to take initiative.
Must be able to electronically review and edit reports.
Requires strong computer skills: Microsoft Word and Excel; ability to locate reputable information on the Internet; knowledge of FileMaker Pro, BSR Advance, InDesign, or ability and willingness to learn.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48920BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.