University Preparatory Academy Charter School Job Description Job Title: Executive Director POSITION DESCRIPTION: The Executive Director (ED) is the chief executive officer of the school. Reporting directly to the University Preparatory Academy (UPA) Board, the ED is responsible for overall leadership of the school and supervises all the major school functions including school operations, fiscal, instructional supervision/ improvement, public relations, and contract administration for the school.
MAJOR DUTIES AND RESPONSIBILITIES 1.Operational Management 1.1. Understands and acts in accordance with legal requirements, 1.2. Applies knowledge of relevant federal and state laws and regulations, contractual requirements, and judicial decisions to school programs and services, 1.3. Stays current on any changes in charter law or requirements, 1.4. Complies with all directives as requested or required by the Charter petition, the school's Board, and/or the authorizer, 1.5. Maintains and keeps secure all confidential school information including student and staff records, 1.6. Creates, maintains, and transmits required reporting to SCCOE and California State Department of Education, 1.7. Represents UPA at the state and local levels. 2. Oversight of School Systems and Business Functions 2.1. Works in partnership with the “back office” provider to manage financial resources effectively including but not limited to: 2.1.1. Budget - works with financial consultant in development, maintenance, revisions, and reporting of school finances to the Board. 2.1.2. Cash Flow – monitors cash flow position, including obtaining loans and Lines of Credit, facilitating access and payment, and renewal and reporting of Lines of Credit. 2.1.3. Payroll -coordinates with payroll vendor. 2.1.4. Expenditures - monitors and reconciles; processes purchase orders. 2.1.5. Accounts Payable - monitors and balances bank accounts. 2.1.6. Grants - monitors use of funds; reports to grantor. 2.1.7. Ensures successful annual audits including pre- and post-audit work, reporting, on-site audit, and audit preparation. 2.1.8. Holds the school seal and check signing authority. 2.1.9. Ensures legality, accuracy and proper recording of financial transactions. 2.1.10. Engages benefits provider, liability insurance provider, and workers' compensation provider including negotiating plans, costs, and acts as liaison with the provider. 2.1.11. Engages any outside contractors as directed by the Board including negotiating contracts and costs, monitoring and supervising contractors. 2.2. Acts as contact to landlord and negotiates lease, 2.3. Administers human resources efficiently and effectively, 2.4. Maintains personnel files and administers HR programs, including benefits, 2.5. Manages organizational tasks by outsourcing or creating and maintaining systems either manual or computerized, 2.6. Coordinates recruiting and hiring of staff and is also responsible to coordinate professional development and training, 2.7. Manages teacher substitute program including, recruiting, hiring, supervising substitutes, acting as contact person when substitutes are required. 3. Management of Physical Resources 3.1. Ensures that facilities are safe and conducive to learning, 3.2. Manages and maintains records on technology, materials, supplies, and equipment, 3.3. Coordinates technology support for both hardware (i.e., copy machines, printers, faxes, servers) and software, 3.4. Coordinates planning and use of technology, materials, supplies, and equipment, 3.5. Manages any facilities needs with landlord. 4. Work with Board of Directors 4.1. Reviews the status of the budget at each board meeting. 4.2. Works with Board chair to develop a board agenda and post as per the Brown Act. 4.3. Works with the Board to develop board policies. 4.4. Takes minutes at each board meeting and prepares minutes for approval at a subsequent meeting. 4.5. Writes board memos and maintains board correspondence. 5. Management of New Student Enrollment Process 5.1. Supervises new student enrollment, registration and lottery process, 5.2. Organizes parent information meetings, orientation meetings, and school tours. 6. Oversees and Monitors Special Education Services 6.1. Ensures Special Education compliance and reporting, 6.2. Coordinates and obtains special education services with provider. 7. Supervise Mandated State Testing, Monitor Graduation Requirements, and Systems Necessary to Ensure Student Success and Completion of Graduation Requirements 7.1. Oversees the standardized testing program and calendar and ensures that results are reported in a timely manner, 7.2. Coordinates WASC accreditation process, 7.3. Monitors graduation requirements for UC/CSU entrance. 8. Management of School Administrative Operations 8.1. Supervises student attendance and accounting program, 8.2. Ensures maintenance Student Information System, 8.3. Administers school surveys, 8.4. Supervises administration of the school’s discipline program, 8.5. Ensures creation of the school calendar and compliance with legal requirements.
INSTRUCTIONAL LEADERSHIP 1. Maintains a school-wide culture of accountability that ensures high academic achievement and growth for every student, 2. Provides inspiration, mentoring and instructional leadership to faculty and staff, and articulates educational issues to the school-wide community, 3. Creates and implements sustainable and transparent evaluation system for teachers, 4. Develops measurable goals for student achievement, 5. Develops curriculum documents including course descriptions and curriculum maps, 6. Develops and implements a professional development and training for all employees of UPA, 7. Manages instructional supervision program including formative and summative teacher/ administrator evaluations. SUPERVISION: Reports to the Board and is evaluated annually by the Board QUALIFICATIONS 1. Demonstrates a personality/leadership style consistent with a democratic community, 2. Works with others to ensure a school environment that is safe for all and respectful of the community, 3. Promotes respect for and understanding of the diversity within the school community, 4. Respects the contributions and accomplishments of all students, staff, and community, 5. Promotes and demonstrates clear two-way communications, 6. Elicits and acknowledges the ideas and feelings of others, 7. Presents ideas in a timely, open, clear, honest and convincing manner, 8. Communicates effectively orally and in writing, 9. Acknowledges and respects diverse perspectives and opinions, 10. Successful district cabinet-level administrative experience, 11. Successful school site administrative experience, 12. Possesses a Bachelor’s degree in an educational field, a post-graduate degree preferred, 13. California Administrative Services Credential preferred 14. Successful experience in managing complex political relationships, 15. Proven fiscal management and commitment to fiscal transparency and accountability, 16. Entrepreneurial and willing to take risks.
Compensation Negotiated contract.
About University Preparatory Academy Charter School
The mission of the University Preparatory Academy is to ensure that all students graduating from our school are qualified to enroll and succeed in the finest colleges and universities in our nation. At UPA we all share this common dream; we believe with the support of the entire school community this great dream is certainly attainable. The staff is dedicated to the belief that students who are exposed to a rigorous curriculum, who are challenged academically and who are taught by a caring staff will be able to reach beyond their limits to achieve their dreams.
The University Preparatory Academy is a county wide charter school serving students in grades 7-12. The school first opened its doors to students in 2007-2008. In the short time that UPA has been organized as a school, the staff, students and parents have been relentless in their efforts to build an excellent school. The school has established a reputation for high academic achievement and high expectations. The math engineering and science program, the fine arts, world language program, athletics, Advancement via Individual Determination (AVID) and the core of the schools academic program, English, Math, Science... and social science coupled with Advanced Placement courses in all subject areas attest to the rigor, and challenge for our students. In addition the school’s college-going culture has produced high expectations that all students will enter colleges and universities. Going to college is the norm at UPA.