Position Overview Under the direction of the IDI Program Coordinator, the IDI Mar/Com Program Assistant will provide assistance with the marketing and communications functions, as well as the management of day-to-day activities, of the Infectious Diseases Institute, an interdisciplinary unit within the Office of Research.
Job Duties Under the direction of the IDI Program Coordinator, the IDI Mar/Com Program Assistant will provide assistance with the marketing and communications functions, as well as the the management of day-to-day activities, of the Infectious Diseases Institute, an interdisciplinary unit within the Office of Research.
Marketing and Communications Support Provides assistance to the program coordinator, IDI Executive Team, and IDI members with communications support functions: prepares and/or designs marketing materials; works with the program coordinator, IDI team members, and other key stakeholders to generate biweekly program emails for events and news relevant to institute members, coordinate, draft, and edit news stories and press releases; update and maintain website and social media (Twitter) content and materials daily; contributes to the creation and implementation of IDI marketing and communications projects and initiatives as assigned.
Operations and Program Support Provides assistance with operations and program support functions: provides information and responds to inquiries via phone and electronic communications; working with multiple units and individuals within and outside of OSU, schedules meetings, workshops, seminars and other events using various forms of communications and scheduling tools; assists with the planning and execution of detailed logistics—itinerary preparation, event room scheduling, audio-visual needs—related to IDI seminars and events; follows university and unit-level internal controls, policies, and procedures to procure goods and services related to the operations and program support function; follows university and unit-level internal controls, policies, and procedures to coordinate and procure travel-related needs and processes travel expense reimbursements to individuals, both internal and external; maintains calendars; maintains IDI membership directory; establishes knowledge of the IDI organizational structure and strategic plan to assist with the implementation of programmatic activities and initiatives.
General Administrative Support Provides additional general administrative support: creates and maintains mailing lists; performs data entry functions; edits correspondence; attends meetings and records meeting discussions and tracks projects; provides project support to the IDI Director, and other IDI team members, as needed; executes other tasks as assigned.
Additional Information for Applicants::
Requires adherence to university and unit-level internal controls, policies, and procedures, as applicable, in completion of all job functions; embraces IDI core values as outlined in IDI Strategic Plan; position requires in-office work during regular business hours; occasional evenings and weekends, as needed; works with IDI program coordinator and director to establish a work schedule to meet program needs.
Bachelor’s degree or equivalent combination of education and experience; at least one year of related professional experience; outstanding customer service and interpersonal skills; experience utilizing social media tools (e.g., Twitter); exceptional organizational skills; high attention to detail.
Experience using Qualtrics software; experience in higher education or similar environment; experience managing website content; member relations experience.
Target Salary: $15.38 - $17.31 Hourly
Job Category: Administrative and Professional
Job Appointment (FTE%):
The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or identity, national origin, disability status, and protected veteran status.
The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. Founded in 1870, Ohio State is a world-class public research university and the leading comprehensive teaching and research institution in the state of Ohio. With more than 63,000 students (including 57,000 in Columbus), the Wexner Medical Center, 14 colleges, 80 centers and 175 majors, the university offers its students tremendous breadth and depth of opportunity in the liberal arts, the sciences and the professions.