The Senior Administrative Assistant works with the MESA Director to perform and/or coordinate the completion of a broad range of complex administrative and office duties in support of the Tacoma/South Puget Sound (TSPS) area. This position reports to the MESA Director.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Oversee the administrative operations of MESA, including providing information, responding to questions, and screening/directing incoming calls and inquiries.
Perform general administrative tasks such as filing, data entry, correspondence, note taking, and scheduling appointments and meetings.
Process scholarship applications, complete follow-up phone calls, and distribute scholarship awards to colleges and universities.
Gather, compile, and maintain confidential student data in the MESA Database, print necessary reports, and collect, organize, and store student applications.
Monitor the TSPSMESA subcontracts with the University of WA and other MESA grantors.
Monitor and manage all accounts and financial records.
Maintain and organize accurate contact database of MESA teachers/advisors, staff, students, board members, and business and community organizations.
Direct public relation efforts for MESA, including composition of articles, publication and distribution of the MESA Newsletter, brochures, and other promotional material.
Supervise student workers.
Assist in the coordination of events and projects.
Assist Center Director with grant writing efforts.
Perform other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Strong communication skills, including writing, speaking, and interpersonal skills.
Strong organizational, supervisory, and resource management skills.
Ability to work independently with minimal supervision and direction.
Familiarity with diversity issues, and agreement with the MESA Program goals and philosophies.
Full proficiency in MS Office word processing, spreadsheet, and database software; familiarity with desktop publishing/graphic design and accounting software.
Associate’s degree or higher.
Bilingual (English-Spanish), strongly preferred.
PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.
1. 2 years of job-related work experience. Education may substitute for some experience. 2. High school diploma or GED. 3. Valid driver’s license (Must have had a valid driver’s license for at least 2 years). 4. Finalist applicants must satisfactorily complete pre-employment background check, pass PLU’s Driver’s Certification Training, and provide an original copy of their Driving Record (5-year Employment Abstract).
Additional Salary Information: DOE + excellent benefits.
Pacific Lutheran University is a private university located in Tacoma, Washington. The university is home to approximately 3,200 students pursuing undergraduate and graduate degrees. Through its seven schools: Humanities, Natural Sciences, Social Sciences, Arts& Communication, Business, Education and Kinesiology, and Nursing, Pacific Lutheran offers more classes and more opportunities than most liberal arts colleges. Students have the opportunity to work close-up and hands –on with professors and classmates. Professors at Pacific Lutheran not only serve as mentors who help students discover the professional opportunities in academic fields, but as colleagues who work side- by -side with students on research and creative projects. Pacific Lutheran seeks to educate students for lives of thoughtful inquiry, service, leadership, and care- for other people, for their communities, and for the earth.