SUMMARY: This position develops and implements stewardship plans for donors who have made major and principal gifts to Harvard College and the Graduate School of Arts & Sciences (GSAS). The officer will manage a high-volume stewardship portfolio; independently build strong working relationships with the College and GSAS Deans' Offices, GSAS Finance and Financial Aid Officers, and others; gather information on annual fund use and creates impact reports; create content for other programs, such as Professorships; evaluate donors/funds to steward and develop a prioritized reporting schedule; serve as a liaison between fund administrators, frontline fundraisers, and donors; help resolve donor relations issues; communicate with campus units regarding donors' intentions and ensure adherence to gift terms; and document stewardship communications. Duties and Responsibilities: Independently develop and implement stewardship plans for graduate fellowships and other GSAS and Harvard College funds
Evaluate and steward a portfolio of GSAS and College funds, adding more as new gifts are received; develop a prioritized reporting schedule.
Oversee process of collecting fellowship student assignments, notify students of awards, and invite students to complete a survey on their work to include in reports. Ensure information is recorded in database. Partner with Stewardship Finance and Administration colleagues to collect annual fund use information for all stewarded funds administered by Harvard College.
Resolve student assignment issues and verify compliance with fund terms. Resolve issues surrounding fund spending.
Create original stewardship packages under the signature of administrators. Collaborate with administrators and fundraisers to develop strategic messaging; curate student information and collect supplementary information; personalize communications for major donors in collaboration with gift officers. Review and approve copy with stakeholders and signatories. Ensure reports are timely and compelling.
Create efficiencies in process for producing stewardship reports, using templates, streamlining bio creation, and recommending student survey improvements. Ensure donors receive timely compelling stewardship reports.
Attend meetings and serves as a liaison with GSAS gift officers and Finance and Administration and the College Dean's office. Collaborate with GSAS and Harvard College specialists on Academic & Development Coordination team; serve as local expert on impact of philanthropy at GSAS and the College for gift officers and staff.
Participate in graduate student engagement activities: educate students about the importance of philanthropy, help identify and recruit students for development events, promote donor-beneficiary meetings, and manage student thank-you programs.
Research and draft content for FAS funds, particularly Professorships
Write letters for the signature of deans and administrators, adapting writing style to conform to appropriate voice.
Compile, draft and format detailed information (text, photographs, data) for narrative reports on fund use and impact.
Follow guidelines of Associate Director, Professorships to ensure reports are produced quickly, efficiently, and with consistency.
Adheres to all departmental and University policies and procedures.
Record and update tasks and plans in Advance promptly.
Ensure donor communications are proofread and reviewed by appropriate fundraisers and managers; proofread for colleagues as needed.
Maintain style and position process operational manuals.
Participates in departmental, FAS, and AA&D staff meetings.
Maintain professional knowledge through networking and coursework.
Utilizes all resources available to complete comprehensive research.
The above covers the most significant responsibilities of the position but doesn't exclude other appropriate duties.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
College degree from an accredited institution required. Advanced degree preferred.
Minimum of three years of work experience, preferably in higher education and/or professional writing and program management, preferably in fundraising and/or donor relations.
Outstanding interpersonal and communication skills, with ability to develop and sustain strong working relationships with University leadership, administrators, faculty, and colleagues within AA&D, and at all levels across the University, to generate interest and participation in stewardship activities.
Superb writer/editor, with a strong command of English grammar, and a sophisticated understanding of donor relations.
Excellent organizational and leadership skills, with project management experience. Ability to work independently on multiple tasks, meet deadlines, prioritize work appropriately, and adapt flexibly to changing priorities. Demonstrates strong work ethic and an inclination to take initiative, be proactive, and follow through.
Requires strong research, analytical, strategic, and creative skills. Must pay exceptional attention to details and accuracy. Must have innate ability to resourcefully obtain information and overcome obstacles with skill and tact.
Must be able to work with highly confidential information with a high level of discretion.
Must have proven capability to evaluate problems accurately, think strategically about complex issues, and display good, sound, and confidential judgment. Able to generate innovate ideas and solutions to problems.
Able to effectively communicate in a leadership environment, make presentations, lead and participate in meetings, and gain the commitment of others.
Able to provide superior service and respond to inquiries from donors, administrators, and colleagues across the University.
Demonstrates a wide-ranging knowledge of current affairs, particularly in higher education and research, plus curiosity, imagination, and a genuine interest in the ongoing affairs of the University.
Excellent computer skills;proficiency with all aspects of Microsoft Word and Excel. Ability to successfully utilize the Ellucian Advance database. Familiarity with or aptitude to learn Adobe InDesign and FileMaker Pro.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48466BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.