About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Departmental Overview Cal Recreational Sports is dedicated to enhancing the knowledge, wellness, fitness and quality of life for students, faculty, staff and the community. In addition to the 28 sport clubs and 600 intramural sports teams, the department offers a wide range of recreational activities and state of the art equipment, including a complete package of fitness activities, from individual and group classes to massage therapy and personal training.
The Facility Scheduling and Events Management unit plays a key role in securing, planning and hosting all Department of Recreational Sports facilities and events including: home competitions for all 28 Sports Club teams, special marketing events, large annual department events (ie. Caltopia), campus groups, and other events as indicated.
For more information, visit recsports.berkeley.edu
Responsibilities Involves the planning and organizing of campus event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, and vendors, and facilitation of communication and services with speakers and facility maintenance staff; or provides technical support of these activities.
Manages and assists in the planning of department programs and special events. Assist in the coordination of the facility rental program. Assist in the development of event budgets. Manage inventory. Staffs events.
Assist in developing employee schedules and work assignments. Supervise employee work crews at events and other job assignments. Conduct orientations and trainings for student workers. Ensure safe working conditions and implement health and safety policies, and as appropriate, personnel policies in the daily work setting. Identify and suggest corrective action as necessary.
Coordinate the scheduling process of all facilities for practices, competitions, and recreational use; update facility schedules as needed Assist with the development and implementation of written policies regarding use priorities for all facilities Maintains guest lists and coordinates mailing of invitations.
Other duties as assigned.
Required Qualifications Knowledge and Skills:
Knowledge of concepts and principles of effective event planning and production and public relations.
Working knowledge of the campus, its mission, vision, goals, objectives, achievements and infrastructure.
Working organizational skills to effectively coordinate and track multiple details.
Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics.
Excellent customer service attitude and skills.
Ability to tolerate change and ambiguity; able to adapt to new information and/or procedures.
Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
Bachelors degree in related area and/or equivalent experience/training
Licenses or certifications:
CPR/First Aid certifications are required but can be obtained through the department before hiring.
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.