Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Clark-Fox Policy Institute & Social Policy Institute located at Hillman Hall at the Danforth Campus.
This position creates and disseminates informational and promotional materials – print and digital – on behalf of the Social Policy Institute (SPI) and the Clark-Fox Policy Institute (CFPI) and oversees a range of communications, financial, and administrative needs for SPI and CFPI. Additionally, this position will oversee the production of special events such as panel discussions, symposiums, conferences and other special events.
PRIMARY DUTIES AND RESPONSIBILITIES:
Marketing Communications and Dissemination
Create and manage calendar of speakers and events for promotional purposes.
Create marketing strategy for speakers and events.
Build distribution lists and support maintenance of client management tool.
Produce and distribute select print and digital promotional materials, including posters, flyers, newsletters, presentations and invitations.
Support dissemination and promotion of a wide range of policy initiatives and projects with unique reporting and brand considerations.
Proofread materials and check adherence to Brand standards prior to production.
Assist with production projects, including vendor relations.
Update and maintain website.
Serve as a liaison with Brown Communications Office and WUSTL Public Affairs office, collaborating to ensure visibility of the work, intellectual capital, and achievements in internal University publications and in the news media.
Oversee development and production of SPI and CFPI events, such as panel discussions, symposium, conferences and community/stakeholder meetings.
Planning event aspects, such as venue, seating, dining, and guest list.
Ability to delegate event planning tasks to other staff members where necessary.
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.
Communicating with Brown School communications team to ensure promotion coordination.
Create and coordinate content for posting of events and news to internal and external websites and social media.
Oversee scheduling and prepare students, faculty, staff and alumni for interviews and photo and video shoots related to marketing activities.
Develop and manage a departmental system to track expenses and associated estimates against actual costs, track expenses, complete expense reports, and assist .with budget planning for communications and events.
Assist in managing and tracking of event expenses, reimbursements, vendor invoices and purchase orders.
Provide training and support to SPISPI and CFPI colleagues on communications systems, Style Guide, and document formatting.
Coordinate working with external vendors (graphic designers, editors, etc.) as needed.
Work with Service Center to maintain brand standards and manage a routine inventory of printed collateral materials.
Participate in regular departmental meetings.
Other activities as assigned
High school degree and 4 years of print production or marketing experience or Bachelors degree and 1 year.
Candidate should hold bachelor’s degree in communications, marketing, business or related field, with five years’ experience, with at least one of year in a higher education setting.
Excellent interpersonal skills and customer service skills.
Excellent oral and written communication skills.
Excellent organizational skills.
Ability to work independently or as part of a team.
Attention to detail.
Proven ability to foster productive working relationships with diverse constituencies.
Be proficient in the use of Microsoft Office, PowerPoint and Outlook.
Be familiar with Adobe applications, including Illustrator, Photoshop and InDesign.
Be comfortable working with or have understanding of email marketing products.
The hiring range for this position is $18.80 - $25.64 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Applicant Special Instructions:
A cover letter is required with your application materials.
You may upload your cover letter and other documents after submitting the application by selecting "add attachment" on the My Activities page, accessible by clicking in the My Activities box on the upper right hand side of your home page at https://jobs.wustl.edu/.
The deadline for submitting your application for this position is Sunday, January 20, at midnight.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.