UCSD Layoff from Career Appointment: Apply by 12/18/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/03/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Enrollment Management (EM) is a multi-unit department within the Division of Student Affairs, under the direction of the Associate Vice Chancellor. EM is comprised of seven high-profile, core functional units including: the Office of Admissions, the Office of the Registrar, Financial Aid & Scholarships Office, Student Affairs Technology Services (SATS), Creative & Analytical Services, Cal-SOAP, Parent & Family Programs, and the Business Office. EM's core functions oversee undergraduate admissions, continuing student enrollment management, and financial aid and scholarship management.
The Office of Admissions leads the university's efforts to identify, recruit, admit and enroll the next generation of UC San Diego Tritons with particular focus on talented, academically capable California students representative of the diversity of the people of California. The mission of the office includes increasing the visibility of UC San Diego in California, the nation and world through marketing and on- and off- campus recruitment activities to prospective freshmen and transfer students and their families; school counselors; community college leaders and advisors; community-based organizations; and educational organizations serving groups historically underrepresented on our campus.
The Office of Admissions hosts more than 80,000 visitors and receives, processes, and reviews over 100,000 applications for admission annually. The office works collaboratively with on- and off- campus partners to achieve university goals.
The Special Events and Programs Coordinator works in a fast-paced, deadline-driven, high-demand office which receives in excess of 100,000 applications annually and is engaged in a highly selective admission process each year. Under the general direction of the Associate Director of Admissions, the Special Event and Program Coordinator is responsible for all aspects of event and program management within the Office of Admissions.
The position requires leadership, impeccable attention to detail, professionalism, ability to collaborate, leading and working in teams and skills in presenting information. The Special Events and Programs Coordinator leads highly complex and visible events involving key members of the campus community. The incumbent orchestrates small (150 participants) and large (over 15,000 participants) scale events in support of the campus; all of which demand high impact results.
The Special Events and Programs Coordinator is the primary event administrator in the office responsible for the overall management of outreach, recruitment and yield events which includes, but is not limited to, the creation and management of a master event calendar; comprehensive event design and development; production; establishment of health, safety and security protocols; planning; supervision and direction; event logistics; training and assignment of duties; facilitation of event contract negotiations; creation and management of event budgets; coordination of event collateral including publications and informational mailing and email; establishing and achieving event goals; event assessment and debrief with all applicable committees/organizations, internal and external; and the coordination of communication to participants.
Additional responsibilities include cultivating partnerships with a variety of campus departments as well as internal and external vendors. The Special Events and Programs Coordinator serves as a lead on the campus-wide committee for signature university events, Triton Day and Transfer Triton Day. The incumbent works with all event stakeholders, including high level campus partners and administrators to coordinate and manage the intricate process of all admissions related events.
The incumbent also serves as an Admissions Officer (AO). AO responsibilities include counseling and advising prospective students, as well as involvement in the application review/evaluation and admission decision-making process @ both the freshman and transfer levels, in which approximately 100,000 undergraduate applications are reviewed annually.
Occasional evenings and weekends may be required. Must be willing and able to travel.
Please submit a cover letter for a complete application.
Demonstrated experience with event planning and public relations, including event design, organization and production.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.