| The College of Liberal Arts & Sciences, Department of Political Science Working Title: Undergraduate Program Coordinator Classification Title: Administrative Services Coordinator Pay Grade: 2B https://hr.uiowa.edu/professional-pay Percent time: 80% Staff Type: Professional & Scientific Type of Position: Regular Salary: $32,000 HOW TO APPLY: In order to be considered, applicants must upload two submission-relevant attachments; a current resume and cover letter that specifically address how they meet the listed required and desired qualifications of this position. Please note: Up to 3 references will be requested at a later step in the recruitment process.
This position is not eligible for University sponsorship for employment authorization. Position Summary: The Undergraduate Coordinator provides coordination and high-level administrative support for the Chair, Administrator, Director of Undergraduate Studies, and Senior Academic Advisor and act as a liaison between undergraduates and the Department. This role requires discretion, confidentiality, independent judgment, and strong analytic skills. Gathers information, answers questions, and processes student and faculty in-person request, as well as email and phone inquiries. Must have a professional demeanor with the ability to provide excellent customer service to a diverse audience. Must be a team player and have excellent collaboration skills. Ideal candidate will have a solid understanding of scholarly resources across the University that are available for both students and department faculty. Event planning, financial experience and an understanding of academic and curriculum planning are preferred. Key duties include: - Coordinate and support all aspects of the department main office administration.
- Provides operational support to Directors, Administrator, and Academic Advisor and administrative support to Undergraduate program, faculty and students.
- Monitor departmental email accounts and respond to inquiries as appropriate
- Manages the department calendar, arrange appointments and meetings.
- Maintain departmental equipment (printers, copiers, fax machine); order supplies.
- Serve as editor and writer for the Department's website and social media accounts.
- Holder of departmental procurement card which includes reconciliation requirements.
Education Required: - A Bachelor's degree or an equivalent combination of education and experience is required.
Required Qualifications: - Office administration experience with demonstrated ability to carry out ongoing office administrative tasks effectively and efficiently in support of individuals, teams and/or units working experience in all facets of.
- Strong organizational skills including the ability to manage multiple projects and adhere to deadlines.
- Demonstrated competency and experience using Microsoft Office software, including; Excel, PowerPoint, Word, Outlook and Google Drive; social media.
- Excellent written communication skills, including experience similar to writing technical documents, reports, newsletters, and developing content for marketing/public relations materials.
- Excellent verbal communication skills, including experience or capacity to demonstrate positive interpersonal skills, develop and maintain collaborative working relationships and participate in or lead work groups and teams.
Highly Desired Qualification: - Working knowledge of academic resources and University systems (e.g. MAUI, ICON, Drupal)
Desired Qualifications: - At least 1 year of office administrative experience in a professional setting.
- Basic ability to plan, organize, and execute events and to coordinate resources before, during and after an event.
- Working knowledge in web content development and management. Including communications and related software applications (i.e., Adobe Photoshop, InDesign)
- The ability to use creativity, reasoning, past experience, information and available resources to resolve issues and streamline processes.
- Basic knowledge of electronic processing of systems, such as Workflow.
- Basic knowledge of University policies, procedures and regulations.
Job openings are posted for a minimum of 14 calendar days. For this ad, that is from 2/5/2019 to 2/19/2019. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be subject to a criminal background check. For questions, additional information, or a detailed job description, please contact Lena Niemann at lena- The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran. |
