Reporting to the Assistant Director, Event Management â“ Ida Noyes Hall, the Project Coordinator has primary responsibility for the communication and marketing initiatives of the Student Centers, as well as special projects such as data collection, analysis and reporting. The Project Coordinator maintains and updates the Student Centersâ™ website and social media outlets, designs/creates content for the Student Centers newsletter, manages and designs content for the CoolSigns digital screen system in the Student Centers, is responsible for all departmental promotional materials (brochures, fliers, branded promotional items), prepares reports from the Event Management System (EMS) and contributes to special projects that support departmental initiatives and goals. The Project Coordinator will also contribute to the Event Management team as occasional on-site event support as needed.
Serve as the primary brand ambassador for the Student Centers in all marketing and communication initiatives, including management and creation of content for the Student Centers website, departmental social media accounts, the Student Centers newsletter, and departmental promotional materials.
Design and manage content for the CoolSigns digital screen system for the Student Centers and their clients.
Cross-promote the events of other organizations hosting events in Student Centers venues.
Provide graphic design assistance to the department.
Ensure all marketing and communication initiatives meet departmental and University brand and identity standards.
Prepare and analyze data to support departmental initiatives and reporting, including data from the Event Management System (EMS) to assist in Mid-Year and Annual reports, venue usage statistics, revenue, reporting, and client satisfaction surveys.
Assist the Event Management team with ad hoc support in planning, coordination and on-site event management in Student Centers venues.
Staff events and programs and help coordinate client needs onsite.
Work with University and Student Centers staff to encourage community involvement in providing services to a wide variety of facility users in the Student Centers.
Participate in the regular planning cycle for Student Centers events.
Help ensure that all events conform to University of Chicago and special event policies as necessary with a high-level of sensitivity to customer service and enhancing public relationships with program organizers and participants.
Cultivate and maintain relationships with campus-based student organizations and departments that support events across the portfolio.
Serve as a Student Centers representative to appropriate Campus & Student Life and/or University-wide committees and working groups.
Attend meetings and workshops on behalf of the Student Centers as appropriate.
Serve as a member of the Student Centers staff and assist with other duties as assigned with the Student Centers portfolio.
Demonstrate University Stewardship & Serve as a Brand Ambassador
Foster Partnership & Collaboration
Demonstrate Strategic Agility
Communicate Effective & With Influence
Experience, Education or Certifications:
High School diploma preferred.
Bachelor's degree preferred.
A minimum of one year demonstrated experience in communications, advertising, marketing, public relations, graphic design, or related field is required.
Demonstrated success in working with diverse populations required.
The ideal candidate will have the ability to understand the needs of the University of Chicago community, and work with students, faculty and staff in a wide array of situations.
Technical Knowledge or Skills:
Excellent oral and written communication skills and an ability to cultivate and manage strong relationships is a must.
Demonstrated proficiency with technology is required.
Preferred: Experiences with the Adobe Creative Suite and template-based website layout and design is strongly preferred.
The candidate must have the ability to work independently.
Clear and concise verbal and written communication is required.
The temperament to work with a diverse and demanding population is expected.
The candidate must have flexibility to work various hours including evenings and weekends.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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