Associate Director for Finance and Administration-73999
The Associate Director for Finance and Administration (Associate Director) serves as the chief business officer for the Hoover Institution. As a member of the senior management team, this position is responsible for matters related to the administrative and financial management of the Hoover Institution including financial operations and human resources. Working with the Director and key stakeholders (Associate Director of Development and the Academic Affairs Manager), this position will contribute to the budget process by forecasting and managing expenses and revenue for the Hoover Institution. The Associate Director will also work closely with the development team on various initiatives and oversee staff Human Resources.
Collaborate closely with development and academic affairs staff, including Marketing and Strategic Communications, Research, Public Affairs, Library & Archives, and other parts of the Institution, to preserve and enhance Hoover Institutions financial assets and plan/manage the budgetary requirements, including controls and management reporting; oversight of consolidated budget, capital plan, annual capital budget, fund application, expenditures and compliance; management and allocation of reserves; and development of models for new algorithms for the operating budget.
Working closely with the HR Director, interpret and ensure all non-academic staff adhere to University policies. Provide compliance oversight of all applicable labor laws; develop internal programs and policies, and establish standards regarding employee and labor relations management, classification and salaries, performance management, employment, non-academic staff training initiatives and advancement, and affirmative action initiatives.
Oversee facilities planning and management; oversight of Hoover Institution-supported construction and renovation; ensuring contract quality and control processes are followed in completion of capital projects on time and within budget. Assist Director in oversight of development and assignment of Hoover Institutions physical plant.
Ensure compliance with University guidelines and policies governing research administration, as well as compliance with guidelines and policies of funding agencies; waivers of indirect costs, and negotiations of variances per the University's standard indirect cost rate; annual grant and contract expenditures.
Ensure compliance with federal, state, and local laws and regulations governing health and safety for all employees, students, and the public; oversight of areas including waste disposal, emergency planning, fire protection, and electrical safety.
Direct responsibility for Finance and Administration, Health and Safety, and Information Technology; assist Hoover Director with facilities planning and management; oversight of Human Resources.
Apply analytical and planning expertise as needed in support of administrative, financial facilities management, and program development activities.
Ensure Hoover Institutions computing and technology needs are met.
Serve as Hoover Institutions voice in a number of university-level forums, committees and task forces.
Minimum Education and Experience Required
Bachelors degree and ten years of relevant experience in administrative and financial management or combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required
Demonstrated strategic leadership, planning, change management and process improvement skills.
Ability to demonstrate a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results in a collaborative decision-making environment.
Excellent strategic planning skills.
Excellent communication skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts. Outstanding writing skills required to create compelling and widely read budget requests, funding agreements, and policy documents.
Advanced financial expertise in accounting, budget planning, and financial forecasting.
Advanced expertise in grants and contract administration.
Exceptional negotiation and effective interpersonal skills negotiation and political acumen skills.
Attention to detail and accuracy.
Expert analytical and problem solving skills.
Strong knowledge of industry standards, trends and/or regulatory requirements.
Subject matter expertise for areas(s) of responsibility.
Advanced expertise in business and management computer applications and databases.
Broad understanding of information technology hardware and software infrastructure.
Excellent organizational skills and ability to multi-task and manage deadlines.
Strong interpersonal skills with the ability to cultivate strong collaborative relationships with faculty and able to anticipate faculty needs.
CPA or CFA strongly preferred.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop, squat, kneel/crawl, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.