The Director of Special Events is a key member of the College Advancement team who will plan, organize, and execute a full schedule of strategic events that directly impact the overall image of Marist College, which includes the President and the Office of College Advancement. These events must support the Office of College Advancement’s fundraising goals and closely align to the College’s strategic plan while targeting a constituent population made up of more than 40,000 alumni, nearly 10,000 parents, 1,200 faculty and staff, and a wide range of donors and supporters. Events include high-profile annual and one-time signature special events which are measured by attendance, feedback of attendees, and results of fundraising and/or engagement goals. Working closely with the President’s Office, in addition to many other internal departments and external vendors, the Director will coordinate more than one dozen signature events, and assist with numerous general College Advancement and Alumni events, many of which are in the evening and on weekends. Travel locations, often with the College President, include but are not limited to: New York City, Long Island, Connecticut, New Jersey, Florida, and California.
Planning components include responsibility for working closely with catering services (on and off campus), securing event locations on and off campus, producing quality invitations and overseeing the mailing logistics, monitoring RSVPs and compiling attendance lists, arranging room set-ups and décor, monitoring budgets and expenditures, interacting with a myriad of vendors and constituents, coordinating event staff, preparing verbal scripts for speakers, hiring and directing photographers, booking entertainment, processing stipends, and making overnight accommodations and travel arrangements for various constituents. Event follow-up includes ordering photo prints, writing thank- you letters on behalf of the College President to accompany photos, sending email follow-up messages and/or surveys to event attendees. Particular events might also include research on gifts/giveaways and donor or memorial plaques.
The Director must always also assist in creating a competitive philanthropic environment for Marist to be distinctive in its relationship with donors and build life-long relationships with its constituents. The Director is also a key member of the College’s Commencement Committee and is specifically responsible for the robing and organization of the platform party, reserved seating for legacy families, and any type of pre- or post-ceremony reception that includes the platform party.
Bachelor’s Degree with at least 3-5 years of experience in event planning and budgeting is required. Superior organizational skills, and strong writing, and interpersonal skills are necessary.
About Marist College Advancement
As Marist has grown, so have its development efforts. The College successfully completed its first comprehensive campaign in 2012, raising nearly $160 million on an ambitious goal of $150 million. 14,388 donors contributed to the Campaign for Marist, including 21 gifts of $1 million or more. Significant support was secured for major capital initiatives, the faculty, and the establishment of more than 40 new endowed scholarships.
The College’s alumni, now more than 39,000 strong, are highly engaged. Alumni are increasingly successful in their careers and supporting Marist in growing numbers. Additionally, Marist has an impressive record of development success with prominent philanthropists in the surrounding region. The institution also benefits greatly from an expanding cadre of highly supportive parents.
The Advancement team consists of 23 individuals working in four departments including development, alumni relations, advancement services, and public affairs.
Marist College is an independent and comprehensive liberal arts institution located in New York's historic Hudson River Valley. Situated on 210 acres overlooking the Hudson River, it enrolls 4,791 traditional undergraduate, 898 full and part-time graduate and 460 continuing education students. Marist also has a branch campus in Florence, Italy, and extension sites throughout New York. Marist has been recognized for excellence by U.S. News & World Report, TIME Magazine, The Princeton Review's Best 380 Colleges, and Barron's Best Buys in College Education and is noted for being a pioneer in the area of online degree programs.
To learn more or to apply, please visit http://jobs.marist.edu. Only online applications are accepted.
Marist College is strongly committed to the principle of diversity and is especially interested in receiving applications from members of ethnic and racial minority groups, women, individuals with disabilities, veterans, and persons from other under-represented groups.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER