| The OCER Communications Specialist position is an integral part of the HMS Communications and External Relations team, responsible for conceptualizing, managing, promoting and executing high-profile HMS events and for creating messaging for broad internal and global audiences. Working with the Assistant Director for Communications and External Relations, S/he engages in strategic planning and decision making for a variety of key departmental efforts, leading projects, planning, organizing and executing internal and external events, such as seminars and public talks, and by managing other high priority HMS communications projects.|
Broadly speaking, this individual if responsible for a wide range of high-profile communications initiatives, and uses a diverse set of media skills to complete a range of internal and external projects on deadline. Responsibilities include: Organization and management of the HMS Longwood Seminars—a popular annual series of four separate lectures produced for the general public. Work includes strategic decision making to map timelines for each event; researching and conceptualizing topics and securing speakers; supervising all aspects of program development; developing a marketing and promotions plan for the series; and managing event budget and logistics, such as room scheduling, media service coordination, registration and day of event program management.
This individual also manages the HMS community bi-monthly Talks@12 lecture series that is designed to build community by engaging faculty, staff and students. This requires management of all aspects of program development, including scheduling of topics, speakers and responsibility for publicity initiatives, such as creating publicity campaigns and managing community-wide email outreach.
This position also works closely with the Assistant Director to developing and maintaining a robust internal communications strategy for the HMS campus. This individual writes, edits and disseminates School-wide announcements. Also develops editorial strategy and produces content for the HMS Quad-based website and e-newsletter @HMS.
The candidate for this position will also play a key role in ongoing development of the HMS intranet site as a liaison with other HMS department websites. In addition, the communications specialist uses deep editorial experience and news judgment to create and distribute daily news clips for the HMS community, and will also write and produce multimedia content to the @HMS e-newsletter, Harvard Medicine magazine, Harvard Medicine News e-newsletter, the Dean's Report and other School publications through writing, editing, photo research and related work.
This individual will also be involved with media relations and science communications initiatives, which includes fielding requests from a wide variety of media outlets, escorting media crews and journalists reporting on the School, as necessary; writing and issuing media alerts on scientific discoveries and other publications. Will contribute significantly to the management of media events, such as the HMS annual Media Fellowship, and contributes to multimedia, video and podcast productions as needed. This individual helps to initiate push media that promotes the work of HMS scientists and educators throughout the world.
This position requires some limited night/weekend work at various times during the year, for example during the Longwood Seminars, a program that currently comprises four evening lectures. The communications specialist must be on site during the lectures. In addition, the communications specialist often has responsibility for media relations, which occasionally requires responding to urgent requests from journalists at night or on a weekend.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary