Under the direction of the Office Manager, the Director of Development, and the Communications Manager, provide administrative, operational and support services for UCLA Extension’s Dean's Office, and provide direct administrative support for the Director of Development, Communications Manager and Office Manager. Duties include: interaction with university officials and departments at all levels, and with community representatives and other external client groups; organization of daily and long-range activities; processing of correspondence; management of gifts and scholarships; maintenance and scheduling of calendars and internal communications channels; providing general office/administrative support to the Office of the Dean; and other duties as determined by the Office Manager, Director of Development, or Communications Manager.
Successful candidate must be able to research, write, edit, and proofread to independently compose grammatically correct, concise, logical letters, memos, reports, proposals, social media posts, internal blog posts, photo captions, and forms. Mathematical skills sufficient to process routine financial records and reimbursements. Skills in handling confidential matters with discretion, tact, and sensitivity. Ability to perform assigned tasks with minimal supervision, and to independently organize workflow and complete assignments in order of priority, under conditions of fluctuating workload with frequent interruptions and distractions and assignments from multiple supervisors. Working knowledge of Microsoft Office including Word, Outlook, Access, Excel. Ability to maintain confidentiality of donor and other sensitive departmental information. Knowledge of university gift processing and policy procedures preferred. Working knowledge of Blackbaud CRM, and PMATS (Prospect Management and Tracking System), preferred.
Serving a vital community outreach and engagement role for the UCLA campus, UCLA Extension is the largest organization of its type in California. UCLA Extension is entirely self-supporting, receiving no state or campus funding for its operations.
The target salary for this position is: $23.30/hour.
UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.