Department of Art Executive Office and Administrative Specialist Job Code# 1885 75%-time/30 hours per week
This is a temporary posted postition with funding until 6/9/19. Continuation of this appointment beyond 6/9/19 is dependent on Collegiate and University funding approval.
JOB RESPONSIBILITIES • Provide administrative assistance to the administrative director and senior academic advisor • Serve as the main receptionist • Open and close department office each day (8:00a.m. – 4:30p.m.) • Schedule and train student employees to assist with reception duties • Answer questions about the department and its programs in person, on the telephone, and by email • Act as information source for the department and internal communications • Serve as a backup to curriculum entry, post classroom schedules, and collect syllabi • Enter and maintain important calendar dates, deadlines, and meetings for the department • Assist with travel arrangements, flights, hotels, and transportation • Manage purchasing activities of office supplies, maintain inventory, receive supplies and equipment • Schedule conference rooms, sort mail, communicate building hours, assist with building access • Assist with orientation of new employees • Coordinate and execute departmental events • Other duties as assigned
• High School diploma/GED and four (4) years of related office and administrative experience.
• Training and/or education may be substituted for one (1) year of experience.
• Previous customer service experience.
• Experience or strong knowledge of the Department of Art, College of Liberal Arts, and University policies and procedures related to student and academic life
• Proven ability to work independently, handle multiple projects, and remain flexible with shifting priorities
• Successful problem solving and decision making skills
• Excellent organizational skills, to include project and time management
• Prior experience with calendaring and supporting administrative appointments
• Excellent computer software skills and willingness to learn
• Excellent oral and written communication skills to include proofreading, spelling, and grammar
Internal Number: 325730
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.