The University of Chicago Law School seeks an energetic professional to provide event and administrative support in the role of Administrative and Events Specialist. Under general direction from senior management the individual will perform complex and diverse administrative duties in support of the day-to-day operations of the Law School, with particular emphasis in events coordination, interpreting and applying University and Law School operational policies and procedures, and managing various special projects related to financial, human resources, and facilities matters.
Providing support for events, including, coordinating and implementing event logistics; researching and assisting with vendor selection including negotiating contracts with vendors; and preparing event budgets, processing and reconciling expenses, preparing financial reports
Developing and implementing processes that increase the effectiveness of Law School operations in financial, human resource, and facilities areas
Serving as the Law School 'go-to' expert and trainer for multiple business operations software applications
Researching, compiling, and analyzing data to create reports, proposals and other documents for the Events and Administration leadership
Managing special projects such as creating content for student worker website, analyzing data for the annual American Bar Association review, preparing variance reports for departmental budgets
Strong customer service orientation with excellent oral and written communication skills
Ability to take initiative and organize and complete activities and projects with minimal supervision
Ability to handle public contact with courtesy, clarity, and diplomacy
Ability to handle sensitive and confidential situations and information with absolute discretion
Ability to maintain calm and courteous demeanor and to work productively in the midst of competing priorities, complex problems, and tight deadlines
Exceptional problem-solving skills
Strong technical aptitude for use of business operations software applicationsand proficiency with MS Office applications
Education, Experience or Certifications:
Bachelorâ™s degree required.
A minimum of two years of relevant experience, such as event planning and/or work in an administrative capacity, is required.
Previous work experience in an administrative role in a higher education setting is preferred.
Previous experience with event coordination and implementation strongly preferred.
Previous project management experience preferred.
Cover letter, resume, references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR02695
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.