The primary function of this position is to be responsible for the security and general operations of the Central Library during the evening/weekend hours. The General Library Building houses the largest collection on campus, including rare and irreplaceable materials. This position is responsible for supervising the student staff on duty. In addition, there are departmental shared responsibilities, including managing recalls for materials, email notifications, rush requests, and questions about library policies from patrons.Good public service skills and supervisory skills are required. Previous library experience is preferred.
Scheduled work week is Thursday-Sunday and the hours are determined by the Library's academic schedule and hours. This position is responsible for closing the Library Thursday-Saturday and opening Saturday-Sunday. During the semester, the library closes at midnight on Sundays-Thursdays and 9pm on Fridays and Saturdays. The Library opens at 10am on Saturdays and Sundays. The work schedule will fluctuate according to the academic calendar so the person in this position must be willing to work a flexible shift.
About the Work Unit:
The Vanderbilt Libraries are central to the educational and research mission of the university. While building upon our traditional strengths, we are also responsive to rapidly changing research technologies of the twenty-first century. Our aspiration is to help students and faculty turn information into knowledge, understanding, and innovation. In each library on campus, we strive to create beautiful and useful spaces for contemplation, collaboration, and even inspiration.
Duties and Responsibilities:
The Weekend Supervisor must ensure the smooth and efficient running of The Central Library Service Desk. Some desk functions can only be done by a supervisor because many circulation transactions require overrides or can only be done by a supervisor because of patron confidentiality issues.This position is responsible for supervising the student staff on duty.There are also many questions that student workers are inadequately trained to answer due to the transient nature and limited scheduling of this workforce. Information duties include maintaining good public relations, explaining access policy and monitoring access control. In addition, the Weekend Supervisor conducts a general oversight of the Reserves and Media Service Desk since it's staffed by student employees on the weekend.
Library Safety and Security
The Weekend Supervisor is responsible for the safety and security of the GLB. The Weekend Supervisor is aided by a security guard most evenings, as determined by the academic calendar. The Weekend Supervisor is responsible for reporting suspicious activities and building maintenance issues as they arise.This position opens the building on Saturdays and Sundays and ensures that the building security has not been compromised before opening to the public. Closing responsibilities include settling the cash drawer for income received and verifying the petty cash box, making the closing announcements, locking and alarming building doors, turning off lights and checking windows.
The Weekend Supervisor performs the last search for missing titles and declares them lost during the final search process. Along other staff, this position handles and processes the withdrawal of materials when collection decisions are made.
Group E-mail Maintenance
The Weekend Supervisor processes electronic requests for recalls and answers e-mail questions from patrons about notices received. She/he also answers Circulation-related questions forwarded by the librarians.
Miscellaneous Support Duties
The Weekend Supervisor is available to support other staff in the Circulation Department for large projects when help is needed. This generally consists of modifying item records and some physical transferring of books to shelves or carts or assisting the Reserves and Media Coordinator with electronic reserves. This position will serve on committees and attend departmental meetings.
The Weekend Supervisor is responsible for the supervision and training of student employees as well as the supervision and safety of the General Library Building.
This position requires a Bachelor's Degree and one year of experience or the equivalent.
Library experience preferred.
Working knowledge of office applications.
Ability to communicate clearly and effectively with a variety of people face-to-face, on the telephone, and through email.
Ability to think quickly, independently, and creatively as unexpected situations arise.
Working knowledge of technology a plus.
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university's students, faculty, and staff frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently named the ‘best large employer’ in Tennessee and a top employer for women by Forbes, ranked #1 in the Princeton Review among 384 top colleges and universities for having the best financial aid in the nation – as well as #3 for ‘happiest students,’ ‘quality of life’ and ‘beautiful campus,’ #4 for both being in a ‘college city that students love’ and for having ‘great campus/city relations.’
About Vanderbilt Benefits
In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview.
Internal Number: 1801503
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.