The Research Study Recruitment Coordinator for the All of Us Research Program at Northwestern Medicine, will work to advance the recruitment and participant engagement efforts for an unprecedented, large-scale multi-site study that will enroll 31,000 participants within Northwestern Medicine over the next 5 years. The candidate will oversee the recruitment efforts in order to meet the yearly goals, determine methods to increase recruitment yields, facilitate participant engagement, train and supervise recruitment staff, and plan for and enact best practices to engage participants for study retention. This is a full time position.
Manages activities associated with the creation and implementation of participant recruitment strategies designed to enhance enrollment in biomedical &/or social-behavioral research studies considered very complex by the inclusion of several of the following: multiple investigators, teams, sites, sub-contracts, participants, longitudinal assessments/ interventions; &/or multi-million dollar budgets. Ensures completion of contract requirements & client specifications. Creates, implements, monitors & updates recruitment project plans. Facilitates meetings with appropriate parties. Tracks tasks/deliverables to ensure timelines, milestones &/or goals are attained. Monitors & reports progress as appropriate. Resolves &/or escalates issues in a timely manner. Ensures that all recruitment study activities are completed by strictly following Good Clinical Practices (GCP) & all current local, state, & federal laws, regulations, guidance, policy & procedure developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR), & the International Conference on Harmonization (ICH).
This position is based in the Northwestern University Feinberg School of Medicine in Chicago, IL. However, approximately 20% travel is required to All of Us Participant Centers and Northwestern Medicine healthcare facilities based on the West and North Suburbs of the Greater Chicago area.
Manages the creation and implementation of a recruitment plan including feasibility discussion planning associated with clinical research studies involving human subjects ensuring the protection of their safety, rights, and welfare while meeting the study recruitment/enrollment goals and objectives.
Focuses recruitment/enrollment activities particularly on clinical practice partnerships as well as engaging participant groups traditionally underrepresented in biomedical research.
Acting as a Subject Matter Expert (SME) in regard to recruitment/enrollment for clinical studies; determines, interprets and applies rules and regulations (NU, local, state, federal, industry, sponsor, etc.) and recommends and guides principal investigators (PIs) and research staff in the creation, submission, documenting, reporting, etc. of study recruitment and enrollment activities ensuring appropriate compliance.
Acts as liaison between research staff (PI, faculty, nurses, technicians, etc.), and internal/external regulatory and oversight groups (NU’s IRB, sponsors (NIH, industry), government agencies (FDA), etc.), advertisers, etc. to resolve issues and problems, negotiate compromises, and offer alternatives and recommendations to facilitate and expedite study recruitment and enrollment while ensuring compliance.
Work with study investigators to facilitate community and participant engagement and recruitment.
Acts as an additional health interviewer to help conduct the participant exams.
Develops protocol specific recruitment tools.
Manages all recruitment, enrollment and advertisement submission, documentation, and reporting processes recommending alternatives to ensure compliance and approval.
Creates and maintains assessment tools, metrics, key performance indicators (KPI), etc.; analyzes data; recommends changes and adaptation in strategy, protocol, etc. that will maximize recruitment success, relevance to research, and customer satisfaction.
Assists PIs in developing statistical methods & models to analyze and report recruitment & enrollment data based on study requirements.
Creates data for use in grant submissions and new proposals for research including financial support.
Ensures appropriate and timely compliance with associated local, state, & federal regulatory guidelines, requirements, & laws; & research protocols.
Creates and provides guidance and training to staff to ensure compliance with complex, highly specialized rules and regulations associated with clinical research studies and trials involving human subjects.
Partners with internal/external staff regarding community outreach engagement initiatives related to clinical research including the development and/or review of community based education programs, print and web materials, and training competencies regarding clinical research, recruitment, participation, and retention.
Trains, directs, assigns duties to & supervises research staff, students, residents &/or fellows.
Acts as a mentor in regard to education of junior staff.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 5 years' research study or other relevant experience required; OR
Successful completion of a full course of study in an accredited college or university leading to a master's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 3 years' research study or other relevant experience.
Must complete NU's IRB CITI training before interacting with any participants & must re-certify every 3 years
Experience in marketing, public relations, and communications work.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 34234
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.