Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Mason Gross School of the Arts Department of Dance. This position is responsible for department reception, recruitment, public relations and scheduling. The Administrative Assistant works with and reports to Department Chair, Department Administrator and Dean's office personnel to ensure efficient and effective operations related to the public profile and management of daily tasks and assignments for the department.
Among the key duties of this position are the following:
Screens all phone calls for the Department Chair and Department Administrator in a professional and courteous manner.
Meets and orients all visitors including artists, lecturers, prospective students and their guests.
Handle s telephone inquiries about the department and is responsible for scheduling all prospective student visits.
Maintains a calendar of visits and follow-up in addition to preparing information packages.
Manages student and faculty rehearsal schedule and studio reservations.
Serves as liaison with Production Director, Technical Director, and Manager of Arts Marketing in the Dean's office for handling concert programs and informational materials for the public.
Responsible for writing and publishing the department's weekly blog posts for all students, faculty and staff.
Manages daily updates social media sites, such as Facebook, Twitter, Instagram, and YouTube, with the purpose of staying connected with current students, faculty, staff, alumni and for promoting the Department to prospective students.
Assists and reports to Department Administrator regarding public inquiries, and participant registration including enrollment and logistics.
Minimum Education and Experience:
Bachelor's degree required; or an equivalent combination of education and/or experience.
Required Knowledge, Skills, and Abilities:
Requires demonstrated data entry/word processing, a working knowledge of basic spreadsheet preparation, experience with multiple digital information platforms and database systems.
Excellent organizational, communication, and copyediting skills.
Knowledge of professional dance and strategies for recruiting prospective students seeking careers in dance.
Hobsons Connect CRM system, WordPress, Microsoft Office Suite, Facebook, Twitter, Instagram, and Rutgers University social media usage guidelines.
Three years fulltime experience in not for profit or academic setting.
Arts administration experience and knowledge of dance.
Windows PC and Macintosh software and various databases.
Most recent social media platforms, such as Facebook, Twitter, Instagram, YouTube, Vimeo, WordPress.
Physical Demands and Work Environment:
This position work day will begin at 7am.
This position has been appointed for 10 months.
Salary: Prorated to a 10 month salary equivalency
Posting Number: 18ST2423
Location: Douglass (RU-New Brunswick)
Internal Number: 71531
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.