About Mills College: Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.
Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit https://www.mills.edu/
ORGANIZATIONAL RELATIONSHIPS: Reports to: Senior Director of the Annual Fund and Alumnae Relations Supervises: Student assistant
Summary of Position: The Alumnae Communications Manager is responsible for two primary areas. First, they are the managing editor of the Mills Quarterly, the College's longstanding alumnae magazine, published four times each year. Second, they oversee the Office of Institutional Advancements' use of a platform for web-based communication with alumnae, which includes email campaigns, event invitations, and solicitations. In both of these capacities, they play a crucial role in engaging alumnae, parents, and donors with the College and in positioning Mills as a leader in higher education for women. They are also responsible for representing Alumnae Relations as a member of a campus-wide communications and marketing team and they work closely with the leadership, staff, and volunteers of the Alumnae Association of Mills College.
Essential Job Functions: Mills Quarterly (75%):
Work with the senior director and the Mills Marketing and Communications team to develop overall themes for each issue and related story ideas.
Work closely with Marketing and Communications to develop and/or give feedback on associated/related stories for the web and social media, in support of the Quarterly.
Work with relevant AAMC staff and volunteers who draft or author AAMC related content for each issue, which may include a feature article, AAMC news, class notes, or other content.
Co-convene an AAMC-college editorial advisory committee to meet regularly to help plan upcoming issues and to discuss alumnae feedback on recent issues.
Keep informed of College news with relevance for the magazine and cultivate positive relationships with faculty, staff (especially Alumnae Relations and other Office of Institutional Advancement [OIA] staff), students, and alumnae to elicit news and feature articles.
Build and manage a stable of talented freelance writers, photographers, designers, and illustrators.
Assign stories and provide editorial direction to freelance writers.
Write content, headlines, captions, etc. as needed.
Copy edit/proofread news and feature content (and/or coordinate copy editing/proofreading with other communications staff) to ensure accuracy, consistency with Mills style, and appropriate focus.
Compile and edit class notes and obituaries.
Procure and manage photography and illustration.
Direct design, printing, and distribution of the magazine.
Create and post an online version of the Quarterly.
Develop and adhere to an appropriate format and production schedule for print and online versions of the magazine.
Participate in strategic planning for the magazine and other alumnae communications, including readership research, and continuously improve the magazine in response to findings. This should be coordinated with Marketing and Communications as well.
Respond to phone and email inquiries.
Coordinate with Alumnae Relations staff on matters regarding the class secretaries program.
Manage part-time student assistant.
Electronic communications platform (20%):
Manage OIA's use of the relevant platform (currently iModules) for outreach to Mills alumnae.
Leverage a strong and demonstrable knowledge of best practices in online engagement, conversion, and outcome measurement.
Collaborate with team that is vetting alternate products and tools for consideration, and participate in recommending to the Vice President of OIA whether to re-sign with iModules or move to a different platform(s)
Additional Duties and Responsibilities (5%):
Serve as an active member of campus-wide marketing and communications working group, to help ensure strategic consistency and coordination across all College communications vehicles and channels.
Assist with editing of bi-monthly (e)ucalytpus email newsletter.
Required Knowledge, Skills, and Abilities Knowledge of:
Best practices in the editing of alumnae magazines.
The differences between and specialized techniques for communicating through print and digital media.
The culture of and issues faced by private liberal-arts colleges, preferably women's colleges.
Standard editorial style guides, particularly the Chicago Manual of Style, and copy editing techniques.
Microsoft Office software and Adobe desktop publishing software, preferably InDesign, Photoshop, and Acrobat.
Best practices in constituent communications platforms within higher education.
Best practices for leveraging print and digital tools to drive alumnae engagement and philanthropy.
Best practices in online engagement, conversion, and outcome measurement
Web-based, library, and other research methods.
Apply institutional messages and priorities to the shaping of magazine and content.
Write, and help others to write, compelling features and news stories that build positive relationships with alumnae, donors, and potential donors.
Conduct interviews that elicit insightful, passionate statements while being sensitive to privacy and other individual concerns.
Use alumnae/donor database and other information technologies as required to fulfill duties assigned.
Manage freelance writers, designers, photographers, and printers.
Post online content.
Exhibit strong customer service orientation for all College constituencies and members of the public.
Take appropriate steps to promote and sustain effective working relationships within a diverse multicultural environment.
Work safely in compliance with College Injury and Illness Prevention Plan.
Education and Training:
Bachelor's degree in English, journalism, or communications
Experience editing a college or university print magazine and related online content
Experience with supervising freelance writers, proofreaders, designers, photographers, and printers
Physical, Mental and Environmental Demands:
Work primarily involves sitting for long hours and using office equipment.
The incumbent will often spend long hours on the computer writing and editing, which requires attention to detail and high levels of accuracy.
The incumbent will be located in a busy, open office area. Interruptions and meeting with a variety of people will be required on a regular basis.
There are a number of deadlines associated with this position, which may cause significant stress.
This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.
This is an exempt, full-time position with an FTE of 1.0.Salary is commensurate with experience and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-match after 6 month qualifying period,10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 10 paid holidays annually. Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance and legal-assistance insurance.
Mills is an independent liberal arts college for women with graduate programs for women and men. The College educates students to think critically and communicate responsibly and effectively, to accept the challenges of their creative visions, and to acquire the knowledge and skills necessary to effect thoughtful changes in a global, multicultural society. Mills encourages openness to experimentation in the context of established academic disciplines. Programs are designed to reflect the importance of global issues, provide an understanding of the natural world, and enhance opportunities for women in their developing roles throughout society. The curriculum combines traditional liberal arts with new educational initiatives that recognize the value of cultural, racial, and ethnic diversity. Inspired by a teaching philosophy that grows out of its longstanding dedication to women?s education, Mills provides a dynamic learning environment that encourages intellectual exploration. The faculty of nationally and internationally respected scholars and artists is dedicated to developing the strengths of every student, preparing them for lifelong intellectual, personal, and professional growth.