School of Education, Counseling and Educational Psychology
UMKC's School of Education is seeking an experienced Office Support Assistant with good time management skills and a positive, can-do attitude. Assisting the Division of Counseling and Educational Psychology in all administrative capacities, duties include but are not limited to:
Provide daily management and assistance to the Counseling and Educational Psychology Division and Community Counseling and Assessment Services (CCAS) on short- and long-term projects including faculty searches; accreditation efforts and reports; webpages, blogs, and databases; written correspondence; assessment materials for learning and testing purposes; Division financial administration; general organization and protocol; Division application and admission processes; and general advising of Division graduate students.
Answer the main phone, manage the Division email account, maintain the schedule for the Division conference room, and complete other general office duties.
Maintain confidential student files, advise prospective students on program and licensure requirements, correspond with and assist program applicants, manage all application and admissions materials, act as the main Division contact for current students, and maintain Division electronic records and databases including all current student, prospective student, and applicant information.
Assist with Division marketing and public relations projects.
Responsible for financial administration of all Division, CCAS, and Division student organization accounts including budget preparation and review, purchasing, accounts receivable and payable, and processing of MoCode (funding accounts) transfer paperwork for student awards / funding received from the University
Provide administrative assistance to Division faculty members and adjunct instructors as needed.
Coordinate Division events including hiring searches and interview days and program student interview days and orientations.
Provide daily management and advising for Division practicum and internship processes and support to the Division Practicum and Internship Coordinator as needed.
Manage Division adjunct instructor hiring, training, and resource access.
Communicate with personnel in various departments, academic units, and administrative levels within the University system.
A high school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be required is necessary, as well as five years progressively responsible office experience. Education or training beyond high school may be substituted for experience.
Expert skills in Microsoft Word, Excel, Outlook, and Access are preferred, as well as advanced skills in internet research, Pathway, Blackboard, IDEA System, Wordpress, PeopleSoft, and Adobe Acrobat & Reader.
Other qualifications include excellent customer service skills, a team player attitude, outstanding communication and organization skills, an appreciation and respect for the diversity of others, and the ability to multi-task and maintain client confidentiality.
Successful candidates will be detail oriented problem solvers, known for their transparent communication and ability to take initiative.
Full Time/Part Time
Full-Time, Benefit Eligible
$13.27 - $14.50
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g. /,&,%, etc.)
If you are experiencing technical problems, please call (855) 524-0002.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
To request ADA accommodations, please call the Director of Affirmative Action at 816-235-1323.
EEO IS THE LAW
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Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students.
As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.