Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Associate Director reports to the Director of Capital Projects and is responsible for production management of select university publications such as the university’s annual report, annual and final campaign major gifts honor rolls, and a variety of campaign, stewardship, and other special publications.� This detail-oriented person is responsible for ensuring publications are executed on-time and error-free.� This position oversees all aspects of reporting campaign and facility fundraising information utilized by the Executive Vice Chancellor (EVC), Board of Trustees, and University leaders and provides project management assistance for facility and capital campaigns, and A&D strategic planning efforts.
PRIMARY DUTIES AND RESPONSIBILITIES:
Oversee production aspects of university’s annual report, a critical university publication utilized by the chancellor and other university leadership.� Responsibilities include budget management, coordination of content delivery and review, and mailing/distribution.
Work directly with Public Affairs editors and design staff to create production timelines, manage process and content development, and budget.
Work closely with A&D Development Communications to develop recommendations for story and photo selection.
Manage review process for content, photography, and financial reporting that require A&D review and approvals from key senior staff.
Work closely with Public Affairs, A&D school and unit directors, and other staff liaisons across the university to source appropriate member lists and manage thorough review process to ensure content accuracy.
Liaison with WU Finance Department for financial section of the annual report.
Coordinate production of the annual Major Gifts Honor Roll recognizing donors who gave or pledged $50,000 or more in that year.� In FY19 will also be responsible for end of campaign honor roll.
Create reports identifying donors who should be included, collaborating with IT.� Utilize data from A&D database to create content.� Manage and analyze data in Excel to verify accuracy.
Oversee extensive donor confirmation process of individuals and organizations with A&D staff and donors.� Collaborate with university corporate and foundation relations offices on organizational confirmation process that runs concurrently with individual confirmation process.
Manage special lists for inclusion, such as scholarships, etc., working closely with Stewardship office.
Work closely with the EVC on confirmation process for the university’s most generous donors.� Prepare and track complex and detailed communications for the EVC to the university’s highest donors and special friends.
Work with A&D Development Communications and Public Affairs to oversee layout and final printing with outside vendors.
Along with Director of Capital Projects, will manage the process for and the production of the Leading Together end of campaign cumulative honor roll.
Serve as member of a team that prepares facility-related fundraising materials and other stewardship and fundraising publications.
Collect assets, conduct research, and source photography and video for building brochures, donor proposals, recognition plans, a variety of fundraising and stewardship videos, and other fundraising pieces for facility naming opportunities.
Participate in the development and editing of case statements, fundraising materials, and stewardship publications.
Manage video and photography scheduling and serves as a liaison between Public Affairs, A&D, and outside vendors.
Strategic planning and project management/data analysis.
Serve as a member of a team that participates in A&D strategic and long-term planning efforts.� Responsible for tracking peer review elements and preparing reports and spreadsheets utilized by Senior Staff for strategic planning.
Prepare and maintain data reports and spreadsheets and conduct fundraising analysis utilized at Senior Staff meetings, Board of Trustee meetings, and other volunteer leadership meetings.
Work directly with deans, A&D senior leadership, and other key staff to create and implement donor recognition plans for facility donors.
Serve as part of a team that works with design firms on behalf of A&D for donor recognition, production, and installation.
Prepare proposed donor recognition plans for the EVC to share with leadership donors.� Oversee installation with vendors, school staff, and donors.
Work with A&D staff and other university partners to identify and implement donor stewardship solutions when facilities are affected by change.
Work closely with the Chancellor, Dr. Danforth, and members of their offices to produce annual specialized holiday cards to be sent to the highest level donors and special friends of the university.
Manage annual budget for holiday card project.
Work with the staff and faculty of the Sam Fox School of Design & Visual Arts to select student designers.
Work directly with students throughout the creative process; coordinate design approvals with Chancellor’s and Dr. Danforth’s offices.
Manage custom holiday stamp creation process and all print-related and mailing duties.
Prepare specialized and personal mail list for the Chancellor.
Additional responsibilities include:
Assist EVC office with special requests.
Manage logistics planning and execution of EVC Plan for Excellence meetings.
Participate in planning and execution of complex A&D events such as groundbreakings, dedications, regional events, campaign events, and other special events.
Manages inventory of all campaign-related materials.
Participate in legacy admissions process.
Perform other duties as assigned.
Bachelor’s degree. Three to five years of experience in communications or publication project management, preferably in development.
Other relevant skills:
Microsoft Word package (Word, Excel, Power Point, Publisher). Adobe Creative Cloud InDesign, Photoshop and/or Elements experience. Strong writing and editing skills. Strong verbal communiation skills. Clear demonstration of outstanding organizational and project management skills with attentiveness to accuracy and meeting deadlines. Well organized with ability to meet deadlines while managing multiple priorities.
Experience within a complex university environment.
Experience with capital campaigns.
Experience with facility donor stewardship.
The hiring range for this position is $51,909 to 60,000 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Alumni and Development Programs. This position is for the Danforth Campus.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.