This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
The Associate Director of Events and Community Engagement will work across the University and the local community to ensure integration of events and community engagement activities to serve CGU’s mission and objectives. He/she will manage multiple projects simultaneously and build strong relationships throughout diverse internal, external and community groups.
Facilitate, coordinate and manage the annual campus-wide events calendar, providing strategic planning guidance and leadership to schools and campus representatives.
Produce all Advancement office and high-level campus events; high-level events can be annual and one-time events for which assistance and participation is requested by the President, Deans, Directors and other campus leadership.
Lead Advancement efforts for special events recognizing community members and donors.
Execute campus events by collaborating with internal and external partners, developing project plans, managing budgets, tracking metrics and assessing progress and results.
Establish campus-wide protocols that assure high profile, high-impact events, keynote speaker engagements, special events hosted by the University are executed at the highest level.
Produce event sponsorship guidelines and packages in line with market rates and IRS guidelines.
Draft event template invitations and marketing content for campus representatives to utilize.
Develop and send post-event surveys. Analyze key metrics and survey result trends and make recommendations when appropriate.
Assess effectiveness of event outreach and adjust marketing schedule and copy to increase event attendance
Coordinate design, production and distribution of event promotional materials, including internet or web materials, press releases, brochures, flyers, signage, A/V presentations, displays, exhibits, etc.
Community Engagement & Development
Proactively build local community networks and identify community partners in support of CGU’s events programming.
Plan and participate in event sponsorship solicitations and set fundraising goals.
Recruit student ambassadors to devote their time to support Advancement’s activities. Ambassadors will assist with events, presentation meetings and special occasions for the purpose of elevating student visibility in regard to the interests of the University.
Develop and research methods and strategies to effectively engage alumni, donors and the community to support CGU in meaningful ways on campus.
Perform other duties as assigned in support of CGU’s development mission.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.
Possess strong project management skills with ability to multi-task, think creatively and strategically and execute around aggressive deadlines with multiple stakeholders.
Ability to develop a budget and complete a project within the financial limits.
Ability to prioritize and work independently and as part of a team.
Possess outstanding follow-through skills.
Excellent interpersonal skills with the ability to build trust with diverse community partners at all organizational levels, both internal and external.
Experience managing volunteer groups and leading/coordinating teams.
Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
Sound judgment and effective decision-making and problem resolution skills.
Ability to work professionally under pressure and under tight deadlines; ensuring excellent customer service support.
Skill and ability to organize, plan and implement special events in diverse settings for varied audiences with various purposes.
A bachelor’s degree preferred. Additional education may substitute for experience, or any combination of education and experience that provides the required skills and ability. A minimum of six years in events planning and/or relevant experience. Experience managing volunteers and building community relations and partnerships is required. Fundraising experience is desirable. Must possess a valid California driver’s license and meet CGU’s authorized driver’s requirements. Must be able to travel to meet with a wide variety of university constituents. Evening and weekend hours are required.
OTHER: The successful candidate will be required to undergo a full background check. Employment is contingent on the satisfactory results of the aforementioned; in addition to compliance with requirements cited in this job description.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.