UCSD Layoff from Career Appointment: Apply by 07/06/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
International House (I-House) at UCSD is a living-learning community located within Eleanor Roosevelt College (ERC) and is comprised of approximately 350 international and domestic students. In addition to the student residence facilities, I-House is also home to up to ten (10) visiting scholar apartments. Further, I-House manages events in the Great Hall (a 3,500SF events facility with two patios) and the Asante classrooms, both of which are located within I-House. These facilities are reserved for classes and serve as a center for international programming for the entire campus, in addition to being a hub of community activity and a source of revenue for I-House.
Under supervision of the Director of International House, this position uses skills as a seasoned, experienced professional to provide comprehensive coordination and management oversight of complex events of various size and scope for the Great Hall and Asante classrooms. ensuring the facility is properly prepared for the execution of special events; overseeing staging and technical set-up and the activities of caterers and other vendors, monitoring the events and enforcing all appropriate safety and other regulations.
Serves as sole logistic manager and primary publicist for events such as conferences, workshops, panels, meetings, lectures and other special events. Responsible for coordinating activities, and group logistics related to 300-400 events that occur in Great Hall and Asante classrooms each year. Provide a first class venue experience for corporate, private and university events. Evaluate and analyze past events and determine areas for future growth. Determine sales targets. Manage the operation for all food service providers. Develop and manage the comprehensive groups sales program.
Responsibilities include on-site productions, development and monitoring of budgets, provide direction to a crew of student event workers,training and assignment of duties, managing event staffing, design and production of event websites and promotional materials, ensures all events comply with University policy and procedures, and supports the strategic goals and mission of Roosevelt College and the University. Hire, train, supervise, schedule, and manage 8-10 student event workers. Training includes safety standards, facility operation/stewardship, event set-up, complex audio-visual equipment, and customer service.
Also responsible for Visiting Scholar In-Residence Program (VSIRP) including: applications, selection, placement and communication with Visiting Scholars. Manage contracts, move-in/move-out procedures; security deposits/refunds and ensuring monthly rental payments are made on time.
Must be available to work variable hours, including evenings, weekends and some holidays to support I-House events.
Four (4+) or more years of progressively more responsibility in positions of event management. Experience identifying needed resources. Strong experience implementing and supervising all logistics and components of events.
Proven knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Experience supervising/overseeing and training support staff in setting up events.
Demonstrated thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Strong organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
Demonstrated skill in effectively meeting budget and time constraints. Solid ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
Experience maintaining a high standard of productivity within
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